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Procedure documentation Creating Credit Data  Locate the document in its SAP Library structure

Prerequisites

You have created a master record for the customer in question.

Procedure

  1. From the Credit Management screen, choose Master data → Change.

Enter the name of your customer, the credit control area, and the views with which you want to work.

The total credit limit and the credit limit per control area are both maintained under Central data.

You enter the credit limit itself under Status.

  1. Choose the Central data screen and enter the following data:

- Total amount

- Individual limit

- Currency

Enter the currency for the total limit and maximum individual limit.

Note

The credit limit is managed in a separate credit limit currency, which you determine for each control area. This currency is separate from the local (company code) currency. To update the credit limit data, the system converts the amounts. This has no effect on the updating of the transaction figures or on any postings.

You can enter the central data in any currency you choose, independently of the currencies of the control areas.

- The fields in the section entitled Current credit limit assigned show to what extent (as a percentage) the customer has exhausted the amount of credit granted to him, and in which credit control area the maximum individual credit limit has been exhausted to the greatest extent.

- The Last general info field displays when the last information on the customer was obtained.

  1. Now access the Customer Credit Management Change: Status screen and enter the individual credit limit for the customer.

If you wish, you can also enter the following data on this screen:

A/R Summary Data

A/R summary data is used in Decentralized Credit Management. This data enables several decentralized SD systems to operate active Credit Management in conjunction with a central FI system. It contains all the (summarized) information on a credit management account (in a credit control area) that is necessary for the credit check in SD.

Even in a non-distributed system, it may be advisable to run the SD credit check against this A/R summary since reading this data is much less time-consuming than repeatedly reading open items (thus improving system performance.)

The data determined in this way from the A/R summary can be integrated in the credit overview in line layout variants. You can then identify those credit management accounts for which the credit check will report an error when the next incoming orders are made.

Risk Category

In order to classify customers according to the risk they represent and to trigger the relevant checks, you can assign a risk category to a customer. This risk category determines which checks the system should carry out when processing orders in Sales and Distribution.

Credit Representative Groups

You can assign credit management employees to a credit representative group. The credit representative group is transferred into the order and can be used as a selection criterion for evaluations and release functions.

Customer Credit Group

You can define groups of customers in accordance with your company’s needs. Customers can for example be grouped by industry, country, or other criteria that help you carry out Credit Management more specifically. The credit representative can use these groups to select blocked documents for processing and to generate reports for statistical analysis.

Customer Group

You can group customers into customer groups according to criteria that you yourself define. For example, you can group customers by industry or country. The customer group enables you to process this customer group more specifically or to carry out evaluations for this customer group.

Texts

At credit control area level, you can enter memos for each customer. You define this memo as a certain text type (for example, internal information). Which text types are relevant depends on the way your system is configured. For each text type, you can create a new text in another language.

Central texts for a customer are entered in the customer master record in the general data area.

If texts for this customer exist, the Text exists field is marked.

See also: Entering Texts

Storing Documents on the Customer

If you implement SAP’s ArchiveLink, you can store documents for each customer. You can then scan annual reports into the system, assign them to a customer and display them using the master record display function.

The system creates documents for a customer in the general data area of the customer master record.

To display a document for a customer at the credit control area level, or to assign a new document, on the Customer Credit Management Change: Status screen, choose Extras ® Documents. The system displays a dialog box in which the linked documents are shown. You can also assign a new document to the customer here.

See also: Assigning Documents

 

  1. Save your data.

Result

You have created the credit data for a customer.