Use
When you process notifications, you can use the action box to execute follow-up functions. A follow-up function is a function that:
Prerequisites
The follow-up functions in the action box are defined in Customizing for Cross-Application Components under Notification
® Notification processing ® Additional Notification Functions. The follow-up functions that:Features
The following table contains the most important information you need to know about setting up and using the action box.
Function |
What you should know |
Appearance of the action box |
In the standard system, the action box is displayed as an overview tree. In this display mode, the follow-up functions are displayed in a list in different colors. The colors have the following meaning: The follow-up function is active and can be executed. The follow-up function is inactive and cannot be executed (yet). The follow-up function has been executed and cannot be executed again. If you set the Action box: Table indicator in the user default values, the system displays the action box as a table. In this mode, the system only displays the follow-up functions that can be executed (without the color coding). |
Follow-up functions and dependent follow-up functions |
Depending on your settings in Customizing, the action box can include follow-up functions that you:
|
Control parameters for a follow-up function |
In Customizing, you can specify:
|
Assigning follow-up functions to scenarios |
In addition to assigning follow-up functions to a notification type, you can also assign them to a scenario. For example, if you are processing a notification that has a scenario assigned to it, the action box will contain follow-up functions that are assigned to the notification type, as well as those that are assigned to the scenario. |
Standard follow-up functions |
The action box contains several follow-up functions that have been predefined in Customizing. For more information about these functions, see Standard Follow-Up Functions. |
Business transactions |
In Customizing, you can assign a business transaction to a follow-up function. A business transaction determines whether a follow-up function can be executed, based on the current status of a notification. |
Authorization check |
Each follow-up function that is documented as a task or activity is assigned a code group in Customizing. When you process a notification, the system automatically checks whether you are authorized to access the code groups assigned to the various follow-up functions. If you do not have authorization for a particular code group, the corresponding follow-up function will not appear in the action box. This means that you can only use the follow-up functions for which you have authorization. |
Workflow link |
You can link follow-up functions that are documented as tasks to the functions of the SAP Business Workflow component. The system can then trigger workflow tasks once a follow-up function (task) has been executed and the notification has been saved. |
Difference between follow-up functions and follow-up actions |
Follow-up functions in the action box are different from task-related follow-up actions. Both follow-up functions and follow-up actions call function modules. With a follow-up action, however, the system executes the corresponding function module when you save a notification. With a follow-up function, the system executes the function module as soon as you execute the follow-up function in the action box. Also, when you process follow-up functions, you enter information interactively in a dialog box. This is not possible with follow-up actions. |
Activities
To execute a follow-up function in the action box, you click the text or double-click the symbol for a follow-up function (displayed in blue). A dialog box appears, in which you can enter the data that is required to execute the function.
You can only execute a follow-up function if you select it from the action box. If you create an activity or task in the notification using the input help for a catalog, the system does not execute a follow-up function.
The system then executes the selected function. Depending on the settings in Customizing, the follow-up function is: