Executing Allocation Cycles (SAP Library

Executing Allocation Cycles

Use

You can execute the allocation cycle in two different ways:

In online mode. Executing an Allocation Cycle Online

In batch mode. Defining an Allocation Job for Background Processing

Note

Line item records are always written to the database when an allocation cycle is executed.

Prerequisites

You created an allocation cycle. For more information, see Creating Allocation Cycles

You selected Accounting ® Financial Accounting ® Special Purpose Ledger ® Periodic Processing ® Allocation and then chose Actual/Plan Assessment or Actual/Plan Distribution ® Create.

Note

You can, though, also reach the screen for execution of allocation cycles this way:

Actual posting ® Actual closing ® Actual assessment or Actual distribution ® Create.

Planning ® Plan closing ® Plan assessment or Plan distribution ® Create.

The system displays the FI-SL: Execute <Allocation Type>: Initial Screen.

Features

a) Process control

With Process control, you can determine how the allocation cycle is carried out and which information is displayed by the system:

Choose

Function

Process control ® Background processing

Processing runs in the background.

Process control ® Test run

The system only generates a log. No data is changed, no new data is written to the database.

Process control ® Detail lists

List selection is prepared.

Process control ® Detail lists ® List selection

Basic list is configured. The sender and receiver list information and the journal information can be displayed.

b) Settings

You can use This graphic is explained in the accompanying text Settings to determine the functions that the system takes into consideration during execution. For more information, see Settings for Execution of Cycles.

c) Goto

Use Goto to display previous processing. For more information, see Displaying Previous Processing. You can check whether an allocation cycle has already been processed for a ledger within a specific period.

d) Extras

You can make currency settings. Select Extras ® Value date, and enter the key that you use to define exchange rates in the system.

You can determine the cumulation start period.

Note

This value specifies from which period the values are added up to calculate the tracing factors and the values to be allocated in the current processing period. Normally this is period 1. With the special purpose ledgers, the start period can also be zero.

You can get/save/delete variants.

You can display a cycle overview.

Note

You can get an overview of the current status of allocation execution with Selection criteria, cycle information, and previous processing.

You can process allocation cycles.
You can assign cycles to groups.

Note

To execute cycles of an allocation type in parallel, these have to be assigned to various cycle run groups.

e) Execute

After you have entered all relevant data and have made all appropriate settings, choose This graphic is explained in the accompanying text .

The Display <Allocation Type>: Basic List screen appears. Use the basic list to check the processing results.

Note

For more information, see Displaying Allocation Results.

Choose	Function
Process control ® Background processing	Processing runs in the background.
Process control ® Test run	The system only generates a log. No data is changed, no new data is written to the database.
Process control ® Detail lists	List selection is prepared.
Process control ® Detail lists ® List selection	Basic list is configured. The sender and receiver list information and the journal information can be displayed.