Entry Scenario: Entering Travel Expenses (Expert) 

Purpose

You can use this scenario to create new employee trips, but not to change existing ones. Unlike the other entry scenarios, this scenario does not have an overview of all of the employee’s trips. To change trips, you can use the travel manager, travel expense manager, travel calendar, or weekly report entry scenarios.

Via Customizing for Travel Expenses, you decide which entry scenario the system calls for Enter Travel Expenses (Expert). You can choose between travel expense manager, travel calendar and weekly report.Via the decision tree of Feature TRVPA, you can specify different entry scenarios for different organizational units. For example, if field service employees should enter their trips using the travel calendar, but all other employees are to enter their trips using the travel manager.

For more information, see the documentation on the feature TRVPA and IMG activity Set Up Feature TRVPA for Travel Expenses Parameters.

Process Flow

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       1.      Start this entry scenario from the SAP Easy Access menu under Travel Management -> Travel Expenses -> Enter Travel Expenses (Expert).

       2.      The system asks you to specify the employee and the trip schema.

The central entry screen of the entry scenario that you stored in Customizing for Travel Expenses for the Enter Travel Expenses (Expert) scenario appears.

       3.      To enter detailed trip facts, call up the other entry functions from the scenario.

The entry functions available to you depend on the trip schema defined in Customizing for Travel Expenses.

       4.      You end the scenario by choosing the Save trip function.

Result

You have created a new trip. The system has saved the trip in the database. To reimburse the travel expenses, you have to approve and settle the trips and transfer them to Accounting, Payroll or Data Medium Exchange.