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Function documentationDefinition of Threshold Values for Paper Documents Locate this document in the navigation structure

 

This function enables you to define expense-type specific threshold values and thus specify when a user has to submit a paper invoice.

Integration

This function is available in the following user interfaces:

  • Travel Expenses transactions in SAP GUI

  • Web Dynpro ABAP-based user interfaces

Features

If a receipt exceeds a threshold value, the user sees a warning message indicating that a paper receipt must be submitted. If the user ignores the warning message, the system inserts a corresponding comment in the PDF form of the expense report.

The PDF form for the expense report contains a summary of the receipts that cause violations:

  • Missing paper receipts required

  • Amounts that exceed the maximum

You can define the threshold values in Customizing for Travel Management under   Travel Expenses   Master Data   Travel Expense Types   Define Maximum Rates and Default Values for Expense Types  . You can use this Customizing activity to assign the following amount types:

  • Warning message if paper receipt is missing (manual receipt)

  • Warning message if paper receipt is missing (credit card receipt)

These amount types allow you to define different threshold values for manual receipts and credit card receipts.

You can define the standard settings for the Paper Receipt Exists indicator in the various user interfaces of travel expenses in Customizing for Travel Management in the activity Define Schema and Individual Field Control (under   Trip Receipts   Subscreen for Trip Receipts   Paper Receipt Exists  ).