Asset History Sheet 

The most important supplement to the balance sheet, from the point of view of Asset Accounting, is the asset history sheet. The asset history sheet displays all changes to the asset portfolio (transactions) in a fiscal year. You can define any number of history sheet versions in the FI-AA component (see Definition of the Asset History Sheet ). SAP also provides standard versions of the asset history sheet. The following example shows two of the standard versions:

Asset History Sheet

You can call up the asset history sheet as a totals list, or as a detail list showing individual assets. The detail list shows the capitalization date for each asset, and, if applicable, the deactivation date and any transactions in the year being reported.

There is a special history sheet version defined for showing special reserves for special depreciation. This version shows the

·        Initial balance

·        Allocation to special reserves

·        Write-off (depreciation) of special reserves

·        Write-off of special reserves due to asset retirements

·        Write-off of special reserves due to transfers

·        Closing balance

Procedure

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       1.      Call up the report for creating the asset history sheet (Info system → Report selection ® Balance sheet explanations).

       2.      Enter the start parameters for the report. Make the following particularly important entries

–         Company code for the report

–         Report date

–         Sort version that you want to use

–         Asset history sheet version that you want to use

–         Use the “current book value” indicator to specify if you wish to show planned annual depreciation, or the depreciation already posted.

       3.      If you have not posted the actual retirement of low value assets, you can use the asset history sheet to simulate their retirement (in order to minimize the transactions necessary for their retirement). In this case, enter the asset class for low value assets.

You also need to specify a time period for the retirement simulation. Please note that the simulation time period must begin on the same date every year so that LVAs can be shown continuously and correctly in the history sheet. This fixed start date should lie in the distant past (for example 1900). Using the same start date each year ensures that LVAs, for which retirement has already been simulated, do not appear in the history sheet with their APC in subsequent years. In addition, the end date for the simulation time period has to be in a fiscal year that is still open.

The same procedure applies for intangible assets.

Graphic: Simulation Time Period

       4.      Limit the report as needed. If needed, make additional entries for lists created using batch input.