Start of Content Area

Function documentation Credit Management in Distributed Systems  Locate the document in its SAP Library structure

Use

You can carry out credit checks from Sales and Distribution (SD) in the following scenario:

Central Financial Accounting and decentralized SD processing

The decentralized Sales and Distribution units all have independant credit management. This means maintenance of credit master data, checks in SD, and realeasing via the credit manager are all carried out decentrally.

As only credit-relevant data for the corresponding Sales and Distribution unit is available for credit checks on the decentralized Sales and Distribution units for the sales order, delivery and goods issue, and credit account data is also needed from the head office (for example, sum of open items, oldest open item, maximum dunning level), Financial Accounting (FI) makes the A/R Summary available.

With the help of the A/R Summary, the credit data can be collected in the central system, and sent, via ALE distribution functions, to decentralized Sales and Distribution processing, and can be evaluated. The A/R summary presents the inquiry in Financial Accounting for credit checks.

As the credit-relevant SD data (open sales order, delivery and billing document values) is not distributed, there are specific prerequisites for working with distributed systems.

Prerequisites for Working With Distributed Systems

When working with distributed systems, one of the following terms must be fulfilled:

or

or

A/R Summary

Degree of ageing

You can set the allowed degree of ageing in Customizing for Sales, under Basic Functions → Credit Management/Risk Management → Credit Management → Define Automatic Credit Control.

Under Checks in financial accounting/ old A/R summary, you can enter the permitted degree of ageing for the A/R summary, in the fíelds Permitted days and Permitted hours. Here, you can define how old the A/R summary can be, in order to be called up for a check. If the permitted degree of ageing for the A/R summary is exceeded in the credit check, then the document is blocked.

Note

Fields allowed days and allowed hours are only available for entry if you have entered an X in field Read A/R Summary in Customizing. The path is: Accounts Receivable and Accounts → Credit Management → Credit Control Account → Make basic settings for credit management.

Updating

The A/R summary is either sent periodically (with the help of the report RFCMCRCV) from central Financial Accounting to the decentralized Sales and Distribution units according to ALE distribution model or, if an obsolete A/R summary is presented, updated for the credit check by the system per remote function.

In order that the system is burdened as little as possible, SAP recommends you stick to the following order:

  1. Program run: Incoming payments in central FI
  2. Program run: Distribution A/R summary from central FI to decentralized Sales and Distribution units
  3. Program run: Renewed credit check for blocked sales documents in decentralized Sales and Distribution units

Status Management for Obsolete A/R Summary

If the A/R summary is obsolete, the credit status Credit data obsolete is set. This means that the document is blocked, and appears in the credit representative’s worklist. In Customizing for Sales, in the section Automatic Credit Control, for the single, aforementioned checks, for which FI data is necessary, you can define whether a warning appears in the obsolete data, or whether a status is set.

If you are working with the A/R summary, and would like to re-process obsolete data, it is recommended that you set a status.