Processing Accrual Objects
Use
You can use the following functions to process an accrual object:
You need a separate authorization for each of these functions.
Prerequisites
For you to be able to edit accrual object, the following prerequisites must be fulfilled:
· Various Customizing settings need to have been made. For more information, see Customizing for Manual Accruals.
· You need to have the appropriate authorization. For more information, see Authorizations in Manual Accruals.
Features
With each of the functions for processing accrual objects, the screen is divided into four parts:
· Tree Structure
The tree structure displays all selected accrual objects. The accrual objects are sorted by accrual object category and number.
You can define how the accrual objects are displayed here. To do so, you have to define a layout variant in Customizing. You make the settings in Customizing for Manual Accruals under Basic Settings → Technical Settings → Accrual Objects → Define Layout for Accrual Objects.
You choose accrual objects in the tree structure by double-clicking on them. When you do this, the basic data for the accrual object in question is displayed on the right:
· General Area
In the general area, you can see the data that uniquely identifies an accrual object, that is, the accrual object category and number, and a descriptive text. You can also specify an employee to manage the accrual object.
· Basic Data
You specify the basic data for an accrual object on the following tab pages:
¡ Item Data
On the Item Data tab page, you split the accrual object into individual items, that is, you create a separate accrual object for each combination of accrual type and accounting principle. Each accrual item contains the total amount to be accrued and can contain a total quantity to be accrued as well. By entering the accrual method, you specify how the accruals are to be calculated.
In Customizing, you can define a standard accrual method for each combination of accrual type and accounting principle. When you create an accrual item, the system then proposes the relevant accrual method automatically. You can also overwrite these standard accrual methods.
You define a standard accrual method in Customizing under Accrual Calculation → Define Standard Settings for Accrual Calculation.
On the Item Data tab page, you can use the functions of the SAP List Viewer (ALV). If, for example, you do not require the fields for the quantity, you can define your own layout variant in which these fields are hidden.
If you select an accrual item and choose Select Accrual Item, the data for the calculated and posted accruals for this accrual item are displayed on the tab pages for the accruals.
¡ Parameters
On the Parameters tab page, you can enter custom parameters for an accrual object. You must have defined and assigned these parameters in Customizing. See the IMG documentation in Customizing for Manual Accruals under Basic Settings →Technical Settings → Accrual Objects → Accrual Object Categories → Assign Parameters to Accrual Object Categories.
¡ Account Assignments
On the Account Assignments tab page, you can define additional account assignments for each accrual object. These account assignments can be passed on when you post the accruals (such as cost center or profit center).
¡ Header Data
On the Header Data tab page, you define the life and thereby the validity period of an accrual object.
· Accruals
When you select a specific accrual item in the basic data under item data, the accruals that have been calculated and posted are displayed on the following tab pages:
¡ Calculated Accruals
On the Calculated Accruals tab page, you can see the accruals calculated by the system. The system uses the specifications on the Item Data tab page for the calculation. These accruals are always calculated accruals – you cannot tell from the overview whether an accrual has been posted. This information is available on the Postings tab page.
If you perform a simulation for an accrual item by pressing the button Check and Simulate when you are in create or change mode, the simulated accruals appear on this tab page.
Simulated accruals are not saved in the database. The data is only saved when you save an accrual object.
¡ Postings
On the Postings tab page, you can see the accruals that have been posted for an accrual item. In this overview, you can see all postings performed for a specific accrual item (including the reversal postings, for example).
The posted accruals do not have to match the calculated accruals. You determine when accruals are posted by defining the posting run. There you specify when an accrual run is to be executed. For example, you can group several calculated accruals into a single posting.
¡ Posted Totals
On the Posted Totals tab page, you can see the totals values of the accruals that have already been posted for an accrual item.
¡ Accounts
On the Accounts tab page, you can see the accounts derived from the account determination for the accrual postings for an accrual item. If you have defined all postings for an accrual type, the accounts to be posted to are displayed for all posting types (opening posting, periodic posting, closing posting).