Configuring the Plan Data Transfer from Controlling 

Use

Before you can transfer plan data from Controlling (CO) to new General Ledger Accounting, you need to have made the necessary settings in Customizing for Controlling and for Financial Accounting (New).

Procedure

Settings in Customizing for Controlling

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       1.      Define the CO plan version as follows:

○       For Overhead Cost Controlling (CO-OM), you do so under Cost Center Accounting → Planning → Basic Settings for Planning → Define Versions.

○       For Profitability Analysis (CO-PA), you do so under Profitability Analysis → Planning → Initial Steps → Maintain Versions.

       2.      Activate integrated planning for the CO plan version. To do this, set the Integrated Planning indicator as follows:

○       For Overhead Cost Controlling (CO-OM), you do so under Cost Center Accounting → Planning → Basic Settings for Planning → Define Versions. Then select the Maintain Version Settings in Controlling Area activity and set the indicator under Settings for Each Fiscal Year.

○       For Profitability Analysis (CO-PA), you do so under Profitability Analysis → Planning → Initial Steps → Maintain Versions, and then under General Version Definition → Controlling Area Settings → Settings for Each Fiscal Year.

Settings in Customizing for Financial Accounting (New)

       3.      In new General Ledger Accounting, define a plan version for the ledger to which you want to transfer the plan data.

You define the plan version under General Ledger Accounting (New) → Planning → Plan Versions → Define Plan Versions. The CO plan version and the plan version in new General Ledger Accounting need to have identical names.

To find the name of the CO plan version, proceed as follows:

○       For Overhead Cost Controlling (CO-OM), go to Customizing for Controlling and choose Cost Center Accounting → Planning → Basic Settings for Planning → Define Versions → Maintain Version Settings in Controlling Area.

○       For Profitability Analysis (CO-PA), go to Customizing for Controlling and choose Profitability Analysis → Planning → Initial Steps → Maintain Versions, and then under General Version Definition → Controlling Area Settings → Settings for Each Fiscal Year.

If you try to transfer CO plan data to a plan version that that does not have the same name as the plan version of the ledger, the system terminates the data transfer. The system does not issue an error message.

       4.      Define the version parameters (specific to the fiscal year) in Customizing for Financial Accounting (New) under General Ledger Accounting (New) → Planning → Plan Versions → Fiscal-Year-Dependent Version Parameters, and assign the following:

○       Ledger

○       Plan version

○       Company code

○       Fiscal year

Ensure that the plan version of the ledger to which the plan data needs to be transferred is not locked. Under General Ledger Accounting (New) → Planning → Plan Versions → Fiscal-Year-Dependent Version Parameters → Assign Plan Version to Fiscal Year and Activate, the Locked indicator must not be set.

       5.      If you want to include line items in the plan data transfer, choose General Ledger Accounting (New) → Planning → Plan Versions → Fiscal-Year-Dependent Version Parameters → Activate Line Items for Planning. Enter the required parameters and execute the program.

       6.      If you want to transfer plan data for secondary cost elements, activate CO integrated planning for secondary cost elements under General Ledger Accounting (New) → Planning → Activate Integrated Planning for Secondary Cost Elements.

       7.      Activate integrated planning for the plan version in new General Ledger Accounting. For this, set the Integrated Planning indicator under General Ledger Accounting (New) → Planning → Plan Versions → Define Plan Versions.

       8.      Define G/L accounts for each CO plan transaction from which data needs to be transferred to new General Ledger Accounting.

You define G/L accounts in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) → Ledgers → Real-Time Integration of Controlling with Financial Accounting → Account Determination for Real-Time Integration → Define Account Determination for Real-Time Integration.

       9.      Specify the relevant company codes for the non-leading ledgers to which you want to transfer the plan data. Each company code to which you want to transfer plan data needs to be assigned to the relevant ledger.

You make this setting under Financial Accounting Global Settings (New) → Ledgers → Ledgers → Define and Activate Non-Leading Ledgers.