Item Processing 

Purpose

You can use this process to assign open items to lists, to organize items for approval and payment release, and to pay items.

Process Flow

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       1.      The system copies settlement and item data created in payment proposals to the Payment Release List application and deletes the payment proposals.

       2.      In the Payment Release List application, you create a list or choose an existing open list.

       3.      You assign one or more items to your list.

       4.      You check the preconditions for approval defined in your organization by using the provided actions or by double-clicking the document number, vendor number or customer key, date of the proposal run, and so on.

       5.      You approve the items.

       6.      The system changes the status of the item to Pending Approval and assigns the items the first approval level.

       7.      If the approval process consists of more than one level, you ask another approver to approve the items by sending the items to another approver’s list for approval or by assigning the list to another processor.

The approval levels are defined in Customizing for Payment Release List. You can also define the actions that can be performed and the allowed document changes that processors can make at different approval levels.

For information about the approval process, see Approval.

       8.      When the final approver has approved the items for payment, the system changes the status of the items to Released for Payment.

       9.      You initiate payment of the items by choosing the action for paying items or by scheduling the payment run.

   10.      The payment program schedules a payment run and pays the items, and the status of the items changes to Paid.

Result

Item processing is complete. If all items in your list are Paid, you can close the list.