Creating Allocation Segments for an Allocation Cycle 

Use

To perform an allocation, you have to define an allocation cycle. Every cycle consists of one or more allocation segments. For each allocation segment, you define the sender and receiver for the segment, as well as the rule for allocating data.

Prerequisites

You have chosen Accounting →Financial Accounting ® General Ledger ® Periodic Processing ® Closing / Planning →Allocation and then the allocation type. You are in the General Ledger: Create <Allocation Type>: Header Data screen.

Procedure

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       1.      To create a segment, choose Attach segment. The General Ledger :Create <Allocation Type> Cycle: Segment screen appears.

       2.      Enter a name and description for the allocation segment.

       3.      Set the block indicator if you want the system to temporarily ignore this allocation segment in the allocation cycle.

When processing the allocation cycle, the system ignores this allocation segment.

When you create an actual or plan assessment, the Assessment acct entry field is displayed. Enter the account number that will be used to accumulate data from the original sender account(s).

       4.      Choose the tab strip Segment header and enter the required data.

¡        In Sender values, select the appropriate sender rule. You use sender rules to control how sender values are determined. To credit the sender a certain percentage rate, enter the proportionate share in % of the sender value.

Percentage rates greater than 100% are not possible.

¡        To assess or distribute actual/plan data to the receiver(s), set the appropriate indicator.
For more information, see Allocating Plan and Actual Values.

¡        On the Segment header tab page, under Receiver tracing factor, select the required receiver rule. You use the receiver rule to control how receiver tracing bases are determined.
For more information, see Creating a Receiver Tracing Factor for an Allocation Segment.

       5.      Select the Senders/receivers tab and enter the required data. The following options are available:

¡        To allocate or distribute a fixed value, you only enter a value in the From field

¡        To allocate or distribute a range of values, you only enter values in the From and To fields

¡        To allocate or distribute a value and a ranges of values, you only enter a value in the Set field

The dimensions that were defined in Customizing for your table are displayed.
For more information on the configuration of the allocation, see the Implementation Guide (IMG) for General Ledger Accounting (New) under Allocation.

       6.      Choose the tab strip Sender values and enter the required Selection criteria.

       7.      Choose the Receiver tracing factor tab and enter the required data.

¡        If you are working with a variable receiver tracing factor, choose Type of variable portions.

¡        To control the scaling that is performed in the event of negative tracing factors for the receivers, choose Scale neg. tracing factors.

¡        Choose the desired selection criteria.

       8.      In Rec.wght.factors tab page, enter a factor to determine the number of decimal places for the weighting factor.

       9.      You can use the following additional functions on this screen:

Additional Functions

Choose	Function
Edit → Copy segment	Copy an existing allocation segment to the cycle
Edit → Delete segment	Delete allocation segment from the cycle
Goto → Header data	Enter header data for the cycle
Goto → Overview segments	View overview of allocation segments contained in the cycle
Goto →  Cycle run group	Process cycles of an allocation type in parallel
Extras → History	View the revision history of the cycle
Extras → Error log	Display error log
Extras → Create set	Create a set for the allocation segment
Extras → Change set	Change a set used in the allocation segment
Extras → Display senders	Display a list of senders for the allocation segment
Extras → Display receivers	Display receiver list for the allocation segment
Extras → Change documents	Display change documents
Extras → Combinations → Senders	Change the distribution dimension(s) for the senders in the allocation segment
Extras → Combinations → Receivers	Change the distribution dimension(s) for the receivers in the allocation segment

   10.      Save your entries.