Creating Header Data for Allocation Cycles 

Use

The information that you enter in the cycle header applies to every allocation segment that you create for the cycle.

Procedure

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       1.      On the General Ledger: Create <Allocation Type>: Header Data screen, enter the following data:

¡        End date for the allocation cycle

¡        Description for the allocation cycle

This description appears when you execute the allocation.

       2.      In the Ledger Group field, specify the target ledger group that you want to make the transfer posting to.

       3.      In the Indicators group box:

¡        Deselect the Iterative indicator if you do not want to process the allocation cycle iteratively.

¡        Set the Cumulative indicator if you want to process the allocation cycle as a cumulative allocation.

For more information, see the following sections:

§         Iterative Processing of Allocation Cycles

§         Cumulative Processing of Allocation Cycles

       4.      Select the field groups to be used in the allocation cycle:

¡        Set the Actual quantities indicator if you want to allocate/distribute amounts and quantities.

¡        Set the Transaction Currency (Actual/Plan) indicator if you want to allocate/distribute amounts in the transaction currency.

If you do not set this indicator, the system uses the second or third currency (depending on your system configuration) and writes the amounts in transaction currency to the sender and receiver data records. This reduces the number of records stored on the database, since the system does not take into consideration the different transaction currencies.

       5.      Enter the selection criteria in the Preset selection criteria group box.

¡        The selection criteria fields that appear depend on the system structure you defined for allocations in Customizing for General Ledger Accounting (New). The values you enter in these fields are valid for all senders and receivers in all allocation segments used in the cycle (unless otherwise specified in the definition of individual allocation segments).

¡        Specify the company code or the company (cross-company code or cross-company allocation is not possible).

¡        You can use the following additional functions in this screen:

Choose	Function
Edit ® Attach Segment	Insert Allocation Segment
Edit → Copy Segment	Copy an existing allocation segment to the cycle
Goto → Segment Overview	Display an overview of allocation segments contained in the cycle
Extras → History	View the revision history of the cycle

       6.      Save your entries.