Executing Allocation Cycles 

Prerequisites

The system displays the Execute <Allocation Type>: Initial Screen. ChooseAccounting ® Financial Accounting ® Financial Accounting → General Ledger → Periodic Processing → Closing → Allocation  and then choose Actual/Plan Assessment or Actual/Plan Distribution → Execute.

To allocate or distribute data records, the company code or company has to be assigned to the ledger.

Procedure

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       1.      Enter the Ledger and the relevant Parameters.

       2.      Under Process control, you have the following options:

                            a.      To execute the allocation in background processing, set the Background processing indicator.

                            b.      To test the allocation, set the Test run indicator.

The allocation does not update the database.

                            c.      Set the Detailed lists indicator if you want to display a list of allocated/distributed records after the allocation has been executed. Using List Selection, you can opt either for the preconfigured basic list or for one of the following detail lists:

§         Sender list

§         Receiver list

§         Journal

       3.      Enter relevant data for Cycle and Start date of the allocation, or choose from input help. You can execute more than one cycle at a time.

 

The order you execute the cycles impacts how the data is allocated.

Receivers of allocation cycle 1 are profit centers 200 and 300. Receivers of allocation cycle 3 are profit centers 300, 400, and 500. Allocation cycle 3 uses the results of allocation cycle 1 if the group of cycles is executed.

If you are executing a cycle that has the same name as another allocation cycle, the system displays all allocation cycles that have the same name, with the cycle starting dates.

       4.      You can determine how the system is to react when it encounters errors during execution by choosing  Settings.

       5.      You can save the entries you make on the initial screen as a variant. To do so, choose Extras → Variant → Save and enter a name and a short text for the variant.

To execute a particular variant, choose Extras → Variant → Get.

       6.      Choose . The system displays the <Allocation Type> General Ledger Basic List screen. You can display all relevant information here.

For more information, see Displaying Allocation Results.