Purchase
Order Processing (Seasonal Procurement)
Use
You can use this function to create and process purchase orders in the processes in Seasonal Procurement. A distinction is made between documents that you create manually and unplanned and those that are generated on the basis of planned items (from OAPC) in the purchase order list or in the grouped document. If you use open-to-buy (OTB), the system automatically checks the available budget.
You must process purchase orders that you have created with the standard purchase order or in Seasonal Procurement in the relevant application. For example, you cannot process a purchase order that you created in the standard Purchase Order application (such as transactions ME21, ME21N) with the order processing functions for Seasonal Procurement.
Integration
This function supports several ways of creating a purchase order manually in Seasonal Procurement:
· Creating and processing a purchase order in the Order Manager
On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → Order Monitoring → PO Manager (transaction WPOHF1) to start this transaction.
· Creating a PO from purchase order list items and grouping items into a purchase order
On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → PO Processing → Order List (transaction WPOH2X) to start this transaction.
· Creating a purchase order from the grouped purchase order document (GPOD)
On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → PO Processing → Grouped Purchase Order Document (transaction WPOH3C) to start this transaction.
· Creating and processing a purchase order using purchase order processing in Seasonal Procurement
On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → PO Processing → Purchase Order (Seasonal) (transaction WPOH4X) to start this transaction.
Business Add-Ins
If you want to override the standard configuration, the following BAdIs are available for implementation in Customizing for Seasonal Procurement under PO Processing → Enhancements Using Business Add-Ins:
· BAdI: Enhance Grouping Criteria
· BAdI: Override Copy Control for Variants
· BAdI: Status Confirmation in PO Enviroment
· BAdI: Enhance the Storage Location Determination
· BAdI: Adjust the Interfaces
OTB allocation and order date
If you use OTB and OTB allocation is activated for a budget type in Customizing for SAP BI, you cannot choose the order date for associated purchase orders. The order date is the current date. By not letting the order date be changed to a date in the future, the system prevents the budget for another order period from being used early.
You can only enter an order date in the future, if it is the next possible workday in the factory calendar of the receiving site.
Prerequisites
You have made the necessary settings in Customizing for Seasonal Procurement and in the activities of the following structure nodes:
· → Purchase Order Processing
· → Open-To-Buy (OTB)
· → Scheduling
If you use OTB, the OTB check must have been completed and been successful for you to create a purchase order, as they can only be created if there is sufficient budget.
Features
Processing purchase orders
The system opens the same application group with application functions both when you manually create or process a purchase order in the PO Manager and when you create a purchase order in Seasonal Procurement. For more information about the relevant change options that are available here, see:
· Purchase Order Header Data (Quick Guide)
· Purchase Order Item and Schedule Line Data (Quick Guide)
Automatic generation of vendor orders
· From purchase order items
· From grouped purchase order documents
You can create vendor orders using a report in background processing or online. On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → PO Processing → Automatic Document Generation Seasonal Procurement (transaction WPOHF1) to start the program (RWRF_POHF_POGROUP).
OTB check
When you create or change a purchase order - for example, manually from order list items and by grouping items for the purchase order - the system automatically starts an OTB check. The system automatically checks the assigned budget number to see if there is sufficient budget. If the OTB check is positive (with the green OTB Check Positive status), the system creates the purchase order. For more information, see OTB Check.
By deleting items and saving the purchase order, you release the budget that was reserved for these items. If deletion is possible, the system flags the deleted items in the purchase order with a deletion indicator.
See also: