Assignment of Open Items via the Internet 

Use

If information is missing for the assignment of open items, you can use the Internet to obtain this information directly from your external business partners. To do this, you provide your business partners with access to the appropriate information via the Internet. The external business partner assigns the open items and then sends you this proposal. Your accounting clerk can then process the proposed assignment. In this way, you simplify and accelerate the clearing process.

Purpose

You can set this Internet service in the Accounts Receivable component (FI-AR).

Prerequisites

Define an Internet accounting clerk in the customer master record.

You must also make the following settings in Customizing for Accounts Receivable and Accounts Payable:

●      Maintain users and accounts for Internet services

●      Maintain standard texts for mails to accounting clerks

You must also maintain the base configuration for sending Internet mails and receiving internal mails. For additional information about this, see SAPconnect (BC-SRV-COM).

Process Flow

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The assignment of open items via the Internet can proceed as follows:

1.       You send your business partner a mail with a link to an Internet service for assigning open items. The business partner logs on, and the assignment screen appears with an overview list split according to debit and credit items.

2.       Your business partner assigns the items simply by selecting them. The system displays the assignments carried out in a separate screen area.

3.       When the assignments are complete, the business partner saves the list. This is then sent back to you with a mail.

Result

You can use the list of proposed assignments for further processing in the SAP System. The customer accounting clerk responsible has the following options:

·         He can display the assignments and use them for manual clearing.

·         He can display the assignments and confirm them if he wants to use them for automatic clearing. He can only trigger automatic clearing - possibly by another accounting clerk - once he has made this confirmation.

·         He can display the proposed assignments. If he does not want to use them, he can reset them. He should then notify the accounting clerk/customer whose proposals were rejected by mail.