HCM, Administrative Services 01 

Technical Data

Technical Name of Business Function	HCM_ASR_CI_1
Type of Business Function	Enterprise Business Function
Available as of	SAP Enhancement Package 2 for SAP ERP 6.0
Technical Usage	Human Capital Management
Application Component	HR Administrative Services (PA-AS) Employee Interaction Center (PA-EIC) Business Package for Manager Self-Service (HR) (EP-PCT-MGR-HR) Employee Self-Service (CA-ESS) E-Recruiting (PA-ER)
Directly Dependent Business Function Requiring Activation in Addition	Human Capital Management (EA-HR)

 

You can use this business function to activate the cross-role enhancements for integrating HCM Processes and Forms with the Employee Interaction Center and E-Recruiting. You can also activate the new services for Manager Self-Service and Employee Self-Service.

In particular, you can use this business function to activate the following functions:

Enhancement of Integration with E-Recruiting

·        The system checks the consistency of the data that was transmitted from E-Recruiting to HCM Processes and Forms using the SAP NetWeaver Exchange Infrastructure (XI interface) interface. If unexpected situations occur, the HR Administrator has an additional view in the portal for selecting the appropriate request and a personnel number is displayed, if necessary, before the HR Administrator can select the suitable process.

·        The XI interface now also supports processes for rehiring and transferring employees.

Integration with the Employee Interaction Center (EIC)

For more information about integrating with the EIC, see the documentation for the Business Function HCM, Employee Interaction Center 01 (HCM_EIC_CI_1) under "Automated Personnel Management Processes".

Additional Services for Self-Services

The following new self-services are available for employees and managers:

·        Services for the Business Package for Manager Self-Service:

¡        Start Processes

¡        Display Processes

¡        Display Personnel File

·        Services for the Business Package for Employee Self-Service:

¡        Start Processes

¡        Display Processes

¡        Display Personnel File

Additional Functions

You use this business function to also activate the following functions that were available in Enhancement Package 1 for HCM Processes and Forms:

·        Business Intelligence Content

The key figures and queries for HCM Processes and Forms are available in the new InfoArea Shared Services.

For more information, see the Release Note Business Intelligence Content for Shared Services (New) in the BI system and in SAP NetWeaver Library, and choose SAP NetWeaver by Key Capability → Information Integration by Key Capability→BI Content → Human Resources → Shared Services.

·        New sample processes

For more information, see the Release Note HCM_ASR_CI_1: Sample Processes for HCM Processes and Forms (New)and Sample Processes in HCM Processes and Forms.

·        New Business Package for HR Administrator 1.1, based on Web Dynpro for ABAP

For more information, see Release Note HCM_ASR_CI_1: Business Package for HR Administrator and Digital Personnel File in Web Dynpro for ABAP (New), and choose Business Package for HR Administrator (mySAP ERP) 1.1.

·        New user interface for the Digital Personnel File, based on Web Dynpro for ABAP

For more information, see Release Note HCM_ASR_CI_1: Business Package for HR Administrator and Digital Personnel File in Web Dynpro for ABAP (New).

·        New functions for mapping system messages

For more information, see Release Note HCM_ASR_CL_1: Message Mapping (New) as well as Message Mapping and Message Mapping Based on Form Scenarios.

Prerequisites

You have installed the following components as of the version mentioned:

 

Type of Component	Component	Is Needed Only for the Following Features
Software Component	EA-HR 602
Portal Content	Business Package for HR Administrator (SAP ERP) 1.1 Business Package for Manager Self-Service (SAP ERP) 1.0 Business Package for Employee Self-Service (SAP ERP) 1.2

 

·        You have activated the Enterprise Extension Human Capital Management (EA-HR) in your ERP system.

·        You have activated the business function HCM, Administrative Services 01 in your ERP system.

You can activate the functions for EIC integration with either the existing business function or with the business function HCM, Employee Interaction Center 01. You do not need to activate both business functions.

The business function HCM, Administrative Services 01uses the switch HRASR_SFWS_UI_ENH_02 to activate all functions for HCM Processes and Forms that are part of Enhancement Package 2. To use the functions provided with Enhancement Package 2, you must use the functions for HCM Processes and Forms provided with Enhancement Package 1. Therefore, the business function also comprises the switch HRASR_SFWS_UI_ENH_01 for all HCM Processes and Forms functions that were part of Enhancement Package 1.

Enhancement of Integration with E-Recruiting

The following prerequisites apply to integration with E-Recruiting.

·        To send the data using the XI interface, in Customizing for HR Administrative Services you must have made the settings under Configuration of Forms/Processes → XI Integration.

·        The standard system contains the following sample processes for integrating E-Recruiting.

¡        Hiring, Permanent (Germany)

¡        Hiring (US)

¡        Rehire (Germany)

¡        Rehire (US)

¡        Transfer, Initiated by E-Recruiting (International)

To use the sample processes for test purposes, in Customizing for HR Administrative Services you must have made the settings under Configuration of Forms/Processes → Sample Processes for HCM Processes and Forms.

For more information about the sample processes, see Sample Processes in HCM Processes and Forms.

Integration with the Employee Interaction Center (EIC)

The following prerequisites apply to integration with the EIC:

·        You have implemented and configured the Employee Interaction Center.

·        You have switched on the ASR_INT constant in the EIC constant table THREIC_CONSTANTS. In Customizing for the Employee Interaction Center, under Interaction Center Web-Client → Task Functions → Basic Settings, perform the IMG activity Define Application Constants.

Additional Services for Self-Services

The following prerequisites also apply to the self-services:

·        To use the services for managers, you must have integrated the appropriate portal pages and iViews into the manager portal role of the Business Package for Manager Self-Service 1.0. For more information, see SAP Note 1048386.

·        To use the services for employees, you must have installed the Business Package for Employee Self-Service 1.2 that contains the required iViews.

For more information, see Release Note HCM_ASR_CL_1: Services for Employee Self-Service and Manager Self-Service (New).

Additional Functions

You have made the Customizing settings mentioned in the Release Note.

Features

Enhancement of Integration with E-Recruiting

This business function enhances the step in which the HR Administrator selects the appropriate process for processing the data transmitted from E-Recruiting to the HR system as follows:

·        If the system does not find any inconsistencies when checking the transmitted data, the HR Administrator can continue to run a process for the suggested request.

·        If the system cannot make the decision about the request to select, or about the affected personnel number, and the HR Administrator has to make this decision, the HR Administrator receives a new additional view.

For a hire request, the system checks whether the name and date of birth of the candidate match an employee already in the HR system. If this is the case, the HR Administrator must decide whether to request a hire or a transfer.

In the new view, the HR Administrator can perform the following activities:

¡        Select Type of Request

The HR Administrator can decide between the following requests:

§         New Hire Request from E-Recruiting

§         Rehire Request from E-Recruiting

§         Transfer Request from E-Recruiting

¡        Find Employees

In the HR system, the HR Administrator can search for a person or personnel number, and select a different personnel number for the process to the personnel number suggested. After this step, the HR Administrator can select the appropriate process for hiring, rehiring, or transferring. Before this, the system checks whether the combination of the selected request type and personnel number is permitted.

¡        Reject Message

The HR Administrator can specify a reason to reject the request from E-Recruiting.

For more information, see NewHire in the description of the Hire Request In communication step.

You also use this business function to activate the following functions:

·        The XI interface in HCM Processes and Formscomprises the new XI scenarios REHIREREQUEST and TRANSFERREQUEST. The interface also supports the following processes that are included as sample processes in the standard system:

¡        Rehire (Germany)

¡        Rehire (US)

¡        Transfer, Initiated by E-Recruiting (International)

·        The XI interface now also initiates the new hire process when an external candidate with a personnel number with employment status 2 (Pensioner) is transferred from E-Recruiting.

Integration with the Employee Interaction Center (EIC)

For more information about the features, see the documentation for the Business Function HCM, Employee Interaction Center 01.

Additional Services for Self-Services

·        Manager Self-Service

In the Business Package for Manager Self-Service, the Employee Information area provides the manager with general information and data on his or her employees. The manager can use the new services activated with this business function to also perform the following activities:

¡        The manager can run a process for a previously selected employee.

The manager can use the Start Processes service in the Related Activities iView. The previously selected employee is automatically transferred to the Start Processes service. The manager can immediately select and run a process from the list of available processes.

The manager can also choose to directly access the Start Processes iView.

¡        He or she can check which processes were run for this employee and what statuses the processes have.

The manager can use the Display Processes service in the Related Activities iView. The previously selected employee is automatically transferred to the Display Processes service. The manager can use the service to search for running or completed processes for the selected employee. He or she can use various criteria for the search, such as the process status.

¡        The manager has access to an employee's Digital Personnel File.

He or she can use the Display Personnel File service in the Related Activities iView. The previously selected employee is automatically transferred to the Display Personnel File service.

The manager is provided with all relevant information on his or her employees.

For more information, see Related Activities Launcher.

·        Employee Self-Service

The new Business Package version Business Package for Employee Self-Service 1.2 is available for the employee portal role. This Business Package version is enhanced with iViews that the employee can use to start processes, display running processes, and track the status of processes. Furthermore, the employee can use the Display Personnel Fileservice to access the documents and data for his or her personnel number.

The following new services are activated for the employee using this business function:

¡        Benefits and Payment area

§         Membership Fees Sports Club process

§         Company Loan process

§         Status Overview of Processes

¡        Life and Work Eventsarea

§         Maternity Leave process

§         Birth of a Child process

§         Termination process

§         Status Overview of Processes

¡        Own Data area

§         Change of Address (US) process

§         Display Personnel File service

§         Status Overview of Processes

¡        Working Time area

§         Change to Working Time process

§         Status Overview of Processes

The services for starting the Maternity Leave, Birth of a Child, and Termination processes were previously available. You use this business function to activate the new version of the services that is now available in Web Dynpro for ABAP.