Collective Purchase Order (SAP Library

Collective Purchase Order

Use

You can use collective purchase orders to plan the distribution of merchandise. You can use a collective purchase order to combine the requirements of recipients, that may exist in the system as warehouse orders or sales orders, to create a single order for a vendor (“pull” process). Distribution data for a collective purchase order is kept in the system and you can then use this to control and monitor the distribution of merchandise to recipients.

Integration

Required function	Component to use
Inclusion of sales orders	Sales Order Processing
Inclusion of warehouse orders Generation of collective purchase orders	Ordering
Generation of collective purchase orders with SLS sub-items	Additionals
Generation of (single-recipient) vendor purchase orders as follow-on documents for an allocation table during cross-docking with prepacking	Seasonal Procurement

Features

· Selection of issue document schedule lines on the basis of specified criteria

You can specify criteria for taking account of issue document schedule lines. Possible criteria are the distribution center, recipient, relevant period, and issue document type, for example. You can take existing warehouse stocks and open purchase orders into consideration as procurements that have already been completed.

The selection procedure is the same as that for collective processing of due documents in Logistics Execution. Issue documents must also meet the following conditions:

¡ Multiple partial deliveries must be permitted

¡ The issue document items cannot be assigned any special stock

¡ The issue document items must not relate to batches

¡ The issue document items must not relate to delivery groups

· Determination of potential collective purchase order items

On the basis of your entries, the system selects the relevant issue document items and their schedule lines and adds up the quantities of each article for each distribution center to create potential collective purchase order schedule lines. A potential collective purchase order item is then created out of one or more collective purchase order schedule lines.

· Processing of collective purchase order items online

You can process potential collective purchase order items individually or in a worklist, and make any changes that may be necessary. For example, you can assign sources of supply or change the quantity of the schedule lines.

· Collective purchase order generation

When you create collective purchase orders online, you first process the potential collective purchase order items and then start collective purchase order generation for one or more items.

· Collective purchase order with sub-items for supplementary logistics services (SLS)

In a collective purchase order, you can order articles for which the vendor is to perform special services (for example, pre-packing). If you generate a collective purchase order for an article for which SLS data is defined, the SLS data is automatically included in the collective purchase order. If pre-packing is required, the system generates sub-items for every collective purchase order item. A sub-item is created for each recipient and the quantity allocated to that recipient. For more information about SLS, see Supplementary Logistics Services (SLS).

· Quantity optimizing

Quantity optmizing takes place during collective purchase order creation. For more information, see Order Optimizing: Quantity Optimizing.