Parallel Ledgers in Asset Accounting 

Use

You can use parallel ledgers to handle parallel accounting.

Integration

For this scenario you have to make Customizing settings in the General Ledger Accounting (FI-GL) and Asset Accounting (FI-AA) components.

The values of the leading ledger are posted to Controlling (CO). In Asset Accounting, this applies to the values of the master depreciation area 01.

The values of all other depreciation areas are not posted to CO.

Prerequisites

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·        You defined your ledgers and ledger groups.

·        You defined a real and a derived depreciation area for each parallel accounting principle and assigned the ledger group to them.

For more information on the Customizing settings and examples, see Making Settings for Parallel Ledgers in FI-AA.

Features

In Asset Accounting, you create a real depreciation area and a derived depreciation area. You create a separate ledger for each of these depreciation areas.

The real depreciation area manages the complete values for the additional accounting principle, so that the values of Asset Accounting and General Ledger Accounting can be reconciled. The derived depreciation area is used solely so that the values of Asset Accounting are correctly reflected in General Ledger Accounting. The derived depreciation area triggers adjustment postings to keep the general ledger and subsidiary ledgers in synch.

For more information and examples on this, see Example: Parallel Accounting and the Derived Depreciation Area.

You do not have to set up a separate account set for these new depreciation areas. Instead you use the account set of the master depreciation area. In this scenario, you do not have to create any new accounts in the chart of accounts or in the company code. You also do not have to create a new financial statement version.

Parallel Currencies

In Asset Accounting, there are two possible approaches for handling parallel currencies (see Additional Accounts in Asset Accounting). However, for the approach that uses parallel ledgers, keep in mind that a given ledger can only contain a subset of the parallel currencies of the company code.

·        Historical management of values: For each posting depreciation area of each ledger group that uses a parallel currency, you set up an additional depreciation area for each parallel currency.

In Customizing for Financial Accounting (New), choose Asset Accounting →Valuation → Depreciation Areas → Define Depreciation Areas.

Valuation in the parallel currency is entered on the assigned G/L accounts and in Asset Accounting, using the historical currency exchange rates of the original posting (for example, the invoice receipt). Therefore, you have to create one separate parallel currency depreciation area for the real depreciation area and one for the derived depreciation area of the same ledger group.

For more information on creating depreciation areas, see Making Settings for Parallel Ledgers in FI-AA.

·        Management of values related to a key date: The values of the posting depreciation area are translated into all parallel currencies of the company code for this area on the key date of the direct or periodic document creation. If General Ledger Accounting manages fewer currencies than the company code, then only the currencies managed in General Ledger Accounting are considered.

For more information, see Parallel Currencies in General Ledger Accounting.

Investment Support

If you want to handle investment support, you have to create an additional real and an additional derived depreciation area for each accounting principle.

For more information, see Making Settings for Parallel Ledgers in FI-AA

Different Fiscal Year Variants

You can enter a separate fiscal year variant for each depreciation area in Asset Accounting. The start and end dates of this fiscal year variant have to be the same as the start and end dates of the fiscal year variant of the company code. As part of the parallel ledgers approach, the system also allows a posting to a representative ledger (see Ledger Group), to which you can assign any fiscal year variant. The system then derives the period from the posting date. The depreciation, however, is determined as before using the fiscal year variant of the depreciation area of the posting.

Example

See the following examples:

·        Example: Parallel Accounting and the Derived Depreciation Area 

·        Example Scenarios for Parallel Ledgers in Asset Accounting