Retrieving Archived Certificates Using ArchiveLink (SAP Library

Retrieving Archived Certificates Using ArchiveLink

Use

You can display a certificate that was archived using ArchiveLink. This is possible for certificates that were created for a delivery item or an inspection lot.

Procedure

Choose Logistics ® Quality management ® Quality certificates, and then:

For a delivery item certificate

Output ® Certificate creation ® Display archive ® For a delivery item

For an inspection lot certificate

Output ® Certificate creation ® Display archive ® For an inspection lot

Enter the delivery, item or inspection lot, and then choose Execute.

Note

You can also access this function by choosing Office → Business Documents → Documents → Find.

The Business Document Navigator screen appears:

Enter object type LIPS in the class name field for a delivery item certificate.

Enter object type BUS2045 in the class name field for an inspection lot certificate.

The class type is OT in both cases.

The document type is QMOCERT in both cases.

Additional Ways of Displaying Archived Certificates

You can use the following additional methods to display archived certificates:

Within the transactions for processing a delivery

Choose Logistics → Sales and distribution → Shipping → Outbound delivery ® Display or Change.

Enter the delivery number on the initial screen for delivery processing, and choose Continue.

Select the relevant item, and choose Extras → Delivery output → Item.

Select the desired output(s) and then choose Edit ® Display facsimiles.

If necessary, choose Archived documents in the dialog box for selecting object links, and then choose Continue.

The system displays the archived certificate. If the system cannot find a data record in the optical archive, it issues an error message.

Within the list of deliveries

Choose Logistics → Sales and distribution → Shipping → Outbound delivery ® List ® Outbound delivery monitor, and then List outbound deliveries.

Enter the selection criteria (for example, material, ship-to party and a time period for the goods issue date) on the initial screen for the delivery list, and choose Execute.

Position the cursor on a delivery and choose Environment ® Display facsimiles.

Choose Archived documents in the dialog box for selecting object links.

If only one certificate was archived for the delivery item, the certificate is displayed immediately.

If several certificates were created for the delivery item, the system displays a dialog box with a hit list. Select one or more entries, and then choose Display facsimiles. The system then displays the archived certificates.

If the system cannot find a data record in the optical archive, it issues an error message.

Within the transactions for inspection lot processing

Choose Logistics ® Quality management ® Quality inspection ® Inspection lot ® Display or Change, or Inspection lot processing ® Usage decision ® Display or Change.
Choose Environment ® Object links.

Choose Archived documents in the dialog box for selecting object links, and then choose Continue.

If only one certificate was archived for the inspection lot, the certificate is displayed immediately.

If the system cannot find a data record in the optical archive, it issues an error message.