Trip Schema 

Definition

The trip schema determines the entry dialog for employee trips.

Use

The trip schema controls the entry process within the framework of trip facts entry. It determines, among other things, the entry functions that you can perform in dialog and the entry fields that are displayed.

You can simplify the travel expenses entry process for the users in your enterprise using the trip schema. For each trip schema certain entry masks are available and certain fields can be hidden of prepopulated with certain values.

You can specify settings for different user groups for each trip schema. Employees in the expense department, for example, see different fields when entering trip facts than the employees who enter their travel expense data themselves.

You define a trip schema in Customizing for Travel Management under:

●     Travel Expenses → Dialog and Travel Expenses Control → Dialog Control → Define Schema and Individual Field Control

●     Travel Expenses → Dialog and Travel Expenses Control → Dialog Control → Store Default Values for Dialog

Structure

The trip schema consists, among others, of the following parameters:

Trip Type

The trip schema controls, among other things, whether you (external number assignment) or the system (internal number assignment) specify the trip numbers for employee trips. The trip type in the trip schema also defines whether a domestic or a foreign trip is being dealt with.

Default values

Furthermore, you can set default values in the trip schema for global trip facts that you can, however, change in dialog. These include, for example, the trip country, trip region or the trip activity type.

Permissibility of entry functions

The trip schema determines which additional entry functions for trip facts you can perform during the entry process.

Integration

The trip schema is closely connected with the employee trip and the trip entry type.