Goods Receipts: Document Processing
Goods Receipts: Document Processing
Use
When the purchase order number is entered (or found by the system), a collective entry screen appears on which all open order items for the sites are listed. Quantities and storage locations are defined for every item. The storage location is suggested by the system if this was already defined in the purchase order. After checking the data, you can post the goods receipt document or process the goods receipt in more detail.
If sales price valuation is active for an article, a field for entering the sales value is displayed. If the sales value is entered in the purchase order, this value is entered as the default in this field. You can overwrite this default with a new sales value.
Items referring to more than one purchase order can be processed in the one goods receipt document. Several goods receipt documents can also be entered for the one purchase order. Several goods receipt items can also be entered for the one order item (for example, when not all of the quantity delivered is to be stored at the same location).
Features
Determining the Stock Type
Depending on the type of article and the scope of the goods receipt check, the merchandise is posted to a specific stock type. Stock types include:
· Unrestricted-use stock
· Stock in quality inspection (for the duration of the inspection process)
· Goods receipt blocked stock (when goods are accepted provisionally subject to approval)
In this case the goods are not managed as part of your inventory and are not valuated. The blocked stock is simply recorded in the purchase order history. Goods are posted to goods receipt blocked stock if, for example, a quality inspection has still to take place or if any questions still have to be cleared up with the vendor.
· Consignment goods from the vendor (special stock)
· Transport equipment (special stock)
In this case the stock is managed in your inventory as belonging to a third party and is non-valuated.
· Consumption, for example, for a cost center
A constant length must be entered in the workload table for operations which do not depend on the individual document items (for example, driving the truck up to the door). The recipient of the goods and the unloading point are copied, if entered, from the purchase order.
Receipt of Batches
A goods receipt for articles subject to batch management differs from other goods receipts in that you are required to enter the batch number on the collective entry screen or on the detailed item screen.
When a goods receipt is entered for a purchase order with account assignment, you are normally not required to enter a batch. If the batch where-used list is active, you can enter a batch number to enable the receipt and consumption of the batch to be tracked via the batch where-used list.
If batch classification is active, you can evaluate the class characteristics of the batch at goods receipt.