Allocation Table Notification Processing 

Purpose

This business process allows you to create notifications for the allocation table as well as enter and monitor replies from the sites

Notifications are used for exchanging data between the head office and stores and between the head office and distribution centers. These are used by the head office to let the sites know about forthcoming goods receipts or changes to a stock split and are used by stores to communicate required quantities to the head office. Replies can be monitored by the head office and reminders sent if sites fail to reply by the specified date.

You can define the type of notification (and other features associated with it) via the notification category in the sub-item view of the allocation table (i.e. per article and site)

Notifications can be sent by post or EDI to the sites.

Process Flow

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       1.      The system creates the notifications you require for the sites selected. These can be of the following types:

¡        Allocation Table Notification

¡        Request Notification

¡        Confirmation Notification

¡        Allocation Table Notification for Distribution Centers

You can also create change notifications for the above notifications.

       2.      You send the notifications to the sites.

       3.      If you are processing an allocation table or confirmation notification, no further processing of the notification is required.

If you are processing a request notification, you have the following options:

¡        You can define in the notification that the sites must confirm the quantities required.

¡        You can define in the notification that confirmation is optional (in this case you proceed to step 5).

       4.      If you require confirmation (case a), you monitor the replies from the sites and send reminders as required.

       5.      The ERP system offers the following options for the sites to report requested quantities:

¡        The head office enters a reply online.

¡        The sites enter a reply online if they have access to the ERP system.

¡        The sites reply by EDI (IDoc).

       6.      The head office enters the confirmation quantity.

       7.      The system updates the notification status in terms of the quantities requested and the quantities confirmed.

       8.      It also creates worklists for follow-on document generation. It takes the chronological sequence into consideration defined via the item category for follow-on document generation and notification processing.

       9.      If required, you can create a confirmation notification for a request notification (return to step 1).

Notes and Remarks

·        Quantities contained in follow-on documents that have already been generated can only be changed in the documents themselves.

·        The ERP system offers two functions for entering requested quantities online:

The Edit reply function - you enter the reply using the allocation number, thus allowing you to maintain the requested quantities for all sites in the allocation table. You can also enter the confirmation quantity in this step.

The Communication per site function - you enter the reply using the site number, thus allowing you to maintain the quantities requested by this site only for all allocation tables. The quantities are updated in the allocation table. If the sites have central access to the ERP system, the sites can enter the quantities they require using this transaction without changing any other data.

·        You can configure Customizing for notification categories so that the requested quantities are automatically adopted as confirmed quantities.