Start of Content Area

Procedure documentation Maintaining Check Lots  Locate the document in its SAP Library structure

Checks supplied by a bank or a printing shop are usually divided into lots, since they may be written (issued) or printed at various different locations. In the SAP System, a check number range represents a batch (lot) of numbered checks.

In the Financial Accounting Configuration menu, you must define check lots (number ranges) that correspond to the actual check lots (in the printer, the safe, or your employees' desks). The print program uses this number range to link the check with the payment.

Proceed as follows to maintain check lots:

  1. To do this, choose the activity Define check number ranges to be found under Accounts Receivable and Accounts Payable section of the Financial Accounting Implementation Guide. For further information on system configuration, refer to Configuring the System Using the Implementation Guide
  2. Enter the paying company code and the bank data on the screen that is now displayed.
  3. Choose Goto ® Back.

To create lots, choose Edit ® Create on the following screen. A dialog box appears.

Enter the lot number, check number range, and the next lot number (if known). Choose ENTER.

You can assign a short descriptive text to a check lot that enables you to assign it either to the place where it is kept, to a printer or to an accounting clerk. You should also specify the next lot in the sequence from which checks can be printed when the current lot has been used up.

To rename check lots, position the cursor on the lot you want to rename and choose Edit ® Rename. A dialog box appears in which you can enter the new lot number.

You might have to divide an existing lot into two or more lots. To do this, position the cursor on the appropriate lot and choose Edit ® Split. A dialog box then appears in which you can enter a new lot number and the lower limit of the number range for the new lot.

You can only delete a check number range if no checks were printed out from this lot. In other words, the check number status must be at its initial value. To do this, position the cursor on the appropriate number range and choose Edit ® Delete.

To save your entries, choose SAVE.

Note

When maintaining check number ranges, you can also call up information on the number range status of a check lot and its archiving status. You might, for example compare the number range status to the current check in the printer to verify that this is the correct number. Lots for which archiving is completed can be released, enabling you to reuse the check numbers in question.

Note

In defining check number ranges, you are determining the length of the check numbers. You can increase the length of check numbers if they are not long enough. See: Lengthening Check Numbers