Document Release: Settings in Customizing (SAP Library - FI Accounts Receivable and Accounts Payable)

Document Release: Settings in Customizing

Before you can use document parking and release in Financial Accounting, you must make certain settings in the Workflow component. These are described in Document Parking and Release with Workflow

If you want certain parked documents to be subject to a release process before being posted, you must specify this in Customizing for Financial Accounting. To do so, make the following specifications:

Create workflow variants

Create a workflow variant. Assign this variant to a workflow model for account assignment approval. You must also specify whether the document release function is active and from which amount this is necessary.

Assign company codes to workflow variants

You can also assign company codes to workflow variants. If a company code is not assigned to a workflow variant, the document release process is not carried out. For more information, see the Financial Accounting Implementation Guide under Financial Accounting Global Settings ® Document ® Parked Documents ® Assign Company Code to a Workflow Variant for Parking Documents.

You must make the following additional specifications for the amount release function:

Release approval groups

Define these in the customer and vendor master records.

To find out how to define release approval groups, see the Financial Accounting Implementation Guide under the activity Define Release Approval Groups for Document Parking.

Release approval paths

Assignment of documents using the document type and release approval groups.

To find out how to define release approval paths, refer to the Financial Accounting Implementation Guide under the activity Define Release Approval Paths for Document Parking.

Release approval procedure

Determining the release approval procedure using the release approval path and the release approval amount: Single-level or multi-level release (dual control principle).

For more information, see the Financial Accounting Implementation Guide under Assign Release Approval Procedures for Document Parking.

Persons with release authorization, defined on the basis of release approval paths, release approval level and the amount in question.

Fields which should cause the release to be canceled if they are changed

Here you can specify, for example, that after an amount has been changed, the whole release procedure must be restarted.

For more information, see the Financial Accounting Global Settings Implementation Guide under Document Parking.