Start of Content Area

Procedure documentationEntering and Posting the Payment of a Bill of Exchange  Locate the document in its SAP Library structure

When the due date is reached, your bank pays the bill of exchange. The payment is shown on your bank statement. You post the payment to your bank account and clear the bill payable to the vendor account and the special G/L account.

You must also clear the postings to the bank subaccount for bills of exchange payable and the corresponding clearing account. The payment program creates these postings automatically when you post the bill of exchange payment (depending on your system configuration).

Note

You can carry out the following postings manually, even if the bills of exchange payable are posted automatically.

To post the payment of the bill of exchange, carry out the following steps:

  1. Choose Document entry ® Outgoing payment ® Post

    2. The system displays the Post Outgoing Payments: Header Data screen for entering the bank data and choosing open items.

  2. Enter the document header data and the data for the bank posting.

    3. To select the open items, you must enter the following data:

    a) The vendor account number and the special G/L indicator for bills of exchange in the field Special G/L ind. (W in the standard system).

    b) Deselect the field Standard OIs.

    c) To search for particular open items, select the field Document number from the field group Additional selections. The system displays a window for entering the document number at a later stage.

    You can also clear the bank subaccount for bills of exchange payable and the corresponding clearing account. To do this, you select the open items in these accounts as described in steps 3 and 4.

  3. Select the field Other accounts and choose ENTER .

    4. A screen is displayed for entering additional accounts. The open items for the accounts selected are displayed.

  4. Enter the bank subaccount number, the clearing account number and the account type S (for G/L accounts). You must also indicate whether the line items relate to a standard transaction or a special G/L transaction. The system copies the company code from the document header data. Choose ENTER .

    5. The system now displays a screen for entering the document number.

  5. Enter the document number of the bill of exchange payment, and choose Goto ® Open items.

    6. The open items from the specified accounts are displayed.

  6. Choose the open items to be cleared, and post the document with Document ® Post.