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Procedure documentation Entering and Posting a Bill of Exchange Payable  Locate the document in its SAP Library structure

You will normally use the payment program to post and create bills of exchange payable. You can find further information on the payment program under Payment.

To post a bill of exchange payment manually, proceed as follows:

  1. Choose Document entry ® Bill of exchange ® Payment.

    2. In the Header data screen you also choose a clearing transaction.

  2. Enter the header data and select the clearing procedure Outgoing payment. In the footer you enter the posting key for posting a bill of exchange payable ( 39 in the standard system), the number of the vendor account, and the special general ledger indicator for the bill posting ( W in the standard system). Choose ENTER.

    3. The system now displays a screen for entering the bill of exchange data.

    The most important fields are:

    - Drawer

    The system suggests the address data of the vendor.

    - Drawee

    The system suggests the address data of the company code.

    - Due date

    Enter the due date of the bill of exchange. Your bank pays the bill of exchange on this date.

  3. If you want to post the bill liability to the bank sub-account and the corresponding clearing account, you enter these two line items first. To do this, you must make the corresponding G/L account posting in the footer.

    4. You can then change to the screen for processing open items to clear the bill payable.

  4. Choose Process ® Choose open items.

    5. The system now displays the selection screen for open items. The system suggests the required data, such as the vendor account number, the account type, and the company code. You can further limit the items to be processed by specifying selection criteria.

  5. You then change to the screen for processing open items.

    6. All further steps for clearing open items are described in Clearing Open Items.

  6. Post the document by choosing Document ® Post.

The system clears the open payables and posts a bill payable to the vendor account and the special G/L account.