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Case 1: Clearing Open Items Without a Deposit  Locate the document in its SAP Library structure

You have cleared open items with the bill of exchange payment. The bill of exchange has not yet been deposited.

This graphic is explained in the accompanying text

In the above case, the following postings have already been made:

  1. You have cleared open items with the bill of exchange payment.

    2. If the bill of exchange payment is to be reversed, perhaps because the bill of exchange is protested and you are now liable for the amount, proceed as follows:

  2. Reverse the bill of exchange payment from the customer.
  3. The system posts a new receivable to the customer.

In this case, you should reverse the bill of exchange payment as follows:

  1. Choose Document entry ® Other ® Intern.transf.psting ® With clearing.

    2. The system now displays the Post with Clearing: Header data screen.

  2. Enter the necessary data concerning the document and select Transfer posting with clearing.
  3. At the bottom of the screen, enter the posting key for a customer debit entry that is not sales-related (04 in the standard system, for example) and the customer's account number. Choose ENTER .

    4. The screen for entering the new receivable is now displayed.

  4. Enter the amount of the bill of exchange payment.

    5. This amount is posted to the customer account as a new receivable. The document date is suggested as the baseline date for payment, since the receivable is generally due net immediately.

  5. Choose Edit ® Choose open items.

    6. The system now displays the selection screen for open items.

  6. Enter the customer account number and the special G/L indicator for bills of exchange (B in the standard system). Choose Goto ® Open items.

    7. The screen that is now displayed is for selecting open items.

  7. Select the open items of bills of exchange that you want to reverse.
  8. Choose Document ® Post.

The system clears the bill of exchange receivable and posts a new receivable to the customer account. It also clears the special G/L account "Bills of exchange receivable".