Setting Dunning Parameters (SAP Library - FI Accounts Receivable and Accounts Payable)

Setting Dunning Parameters

Use

Before you can start the dunning run, you have to enter dunning parameters. You use these parameters to define when, for which period, which company code, which business partners, and so on should be considered by the dunning program.

Procedure

From the SAP Easy Access Menu, choose Accounting à Financial accounting à Accounts receivable/Accounts payable à Periodic processing à Dunning.

The Dunning screen appears.

Enter the following data:

Date of execution
Enter the date for which the dunning run should be executed.

Identification
Enter an alphanumeric key that uniquely identifies the dunning run.
This is particularly useful if you schedule several dunning runs for the same day .

Choose the tab Parameters.

Here, you can either enter dunning parameters, or copy the parameters from a previous dunning run (choose This graphic is explained in the accompanying text ). Otherwise, enter the following data:

Dunning date
Enter the date to be printed on the dunning notices.

This date is then the basis for calculating the days in arrears. For example, if you run the dunning program on Friday, but want to calculate the days in arrears up until Monday, enter Monday's date in this field.

Documents posted up to
Enter the date up to which documents should be considered in the dunning run. The deciding factor is the posting date of the document. Invoices that you post after this date are not considered.

Company code
Enter the company codes that you want to dun.

Account restrictions (optional)
If you want to restrict dunning to specific customers or vendors, enter the required data. You thereby restrict the number of accounts to be dunned.

To clear items with each other from a business partner that is both a customer and a vendor, enter both account numbers. The dunning program then determines a joint balance (see Clearing Customers and Vendors).

You can make further restrictions to the dunning run. Choose the tab Free selection.

You can enter up to eight additional selection criteria for accounts and documents. You can use fields from tables BSID, BSIK, KNA1, KNB1, KNB5, LFA1, LFB1, LFB5 as selection criteria. You can assign values to these fields, and include or exclude those values during the search.

The system expects the entries to be made either as a list of individual values, for example, value 1, value 2, value 3, or as a list of intervals, such as (from value 1, to value 1), (from value 2, to value 2). However, you can enter individual specifications and intervals at the same time. A comma must separate them, and no blanks should be used. Set intervals between brackets - (" "). Specify individual values using the defined field length; do not omit leading zeros.

Example

Selections for the dunning run

Field name

KNA1-PSTLZ

Values

(67000,67999)

Values

69190

Exclude values

O

Field name

BSID-WRBTR

Values

(1000,10000)

Values

Exclude values

O

Field name

BSID-BELNR

Values

(140005645,150000000)

Values

Exclude values

X

In addition to the parameters on the parameter screen, the above-mentioned settings also restrict the dunning run in the following way: From the chosen customers, only those who live in postal code area 67000 and 67999, and those from the city with postal code 69190 are included in the dunning run. Documents are then only included if the amount in document currency is between 1000 and 10000 currency units. Documents within the document number interval 140005645 and 150000000 should not be included in the dunning run.

Save your entries and then choose the Status tab.

Here, the system displays the current status of the dunning runs.

You have the following display and evaluation options:

Log
Once the system has carried out the dunning selection, you can check the log to see whether errors occurred. Choose Log.

Dunning list
You can also look at the list of accounts and open items to be dunned by choosing Dunning list.

Dunning statistics
To call up the dunning statistics, or the lists of the blocked accounts or blocked items, choose Goto and then Dunning statistics, Blocked accounts, or Blocked line items.

Field name	KNA1-PSTLZ
Values	(67000,67999)
Values	69190
Exclude values	O
Field name	BSID-WRBTR
Values	(1000,10000)
Values
Exclude values	O
Field name	BSID-BELNR
Values	(140005645,150000000)
Values
Exclude values	X