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Background documentation Letter Header, Sender, and Footer - Dunning Notices  Locate the document in its SAP Library structure

You can print the dunning notices on letterhead or on blank paper. If you use letterhead, you do not need to make any specifications concerning the letter header, the sender, and the footer in your form.

If you use blank paper, define the texts for the letter header, the sender specifications, and the footer in your form. To enable you to do this, separate windows have been defined for the forms defined in the SAP system. (see Windows in a Dunning Form: Page 1).

You can enter text in these windows in three ways:

This graphic is explained in the accompanying text

Since the texts for the above-mentioned windows are company code-specific, you must specify whether you are working with one or several company codes:

  1. You can enter a fixed text in the form window text element.
    You should only do this if you use the form for a single company code.
  2. You can define a standard text for several forms.
    Enter the name of the standard text in the text elements of your choice in several forms.
    However, this is only recommended if you work with one company code but want to use one text for several forms. In the figure above, the standard text "ADRS HEADER" was used, for example.
  3. You can define standard texts for several forms, and specify (depending on the dunning area and company code involved) which text should be used in the form.
    This makes sense if you work with several company codes that use the same form. Three steps are necessary to do this:
    1. Create the company code-specific standard texts.
    2. Specify, when configuring the dunning program, which standard text is to be used for which company code.
    3. In the text element, enter a standard variable for the standard text (see the table below). Depending on the company-code in question, the print program replaces the variable with the name of the standard text.

The variables for the company code-specific standard texts that you specify in the text element are predefined in the system:

Variables for Standard Texts

Standard text for

Variable in the text element

Letter header


Sender in the letter window


Signature line


Letter footer