Creating Payment Advice Notes
To create a payment advice note, proceed as follows:
aa advice note type
dddddd creation date
uuuuuu creation time
bb first characters of your user name.
The key for a payment advice note consists of the company code, account type, account number and advice note number.
An advice note entered manually by employee WEST on the 11/19/1994 at 14:22:12 would have the key 04941119142212WE.
You enter the advice note item either on detail screens or freely-definable fast entry screens (the same as for G/L account item fast entry when posting a document).
Navigation between the detail screens, the overview screen, and the fast entry screens is the same as for posting or displaying a document. You can define an unlimited number of line layout variants for the payment advice overview (overview of all advice note items).
During manual open item processing, advice sub-items may be created if the selected open items are saved as payment advice notes along with difference reason codes, reference information and cash discount terms.
You can also enter advice sub-items when you are processing advice notes manually (payment advice post-processing). In this way, you can enter several (up to 8) deduction amounts, each with its own difference reason code, in the payment advice note. This information is later read by the system when incoming payments are posted, triggering the appropriate difference postings.
On the entry screen, you can also display the running totals for the payment and deduction amounts. This control information enables you to compare the total amounts from all the advice items with the payment amount in the advice header.