Entering Payment Parameters (SAP Library

Entering Payment Parameters

Use

Before you can start the payment run, you first have to enter the payment parameters. You use these payment parameters to define when, for which period, which company code, which business partners, and so on should be considered by the payment program.

Procedure

From the SAP Easy Access Menu, choose Accounting → Financial Accounting → Accounts receivable/Accounts payable → Periodic Processing → Payments.

The Automatic Payment Transactions screen appears.

Enter the following data:

Date of execution
Enter the date for which the payment run should be executed.

Identification
Choose an alphanumeric key to uniquely identify the payment run. This is necessary should you schedule several payment runs for the same day.

Choose the Parameters tab.

Here, you can either enter payment parameters or copy parameters from a previous payment run (choose This graphic is explained in the accompanying text ). Otherwise, enter the following data:

Posting date
Enter the date to be printed on the payment media.

Documents entered up to
Enter the date up to which documents should be considered in the payment run. The creation date and not the posting date is definitive here. Open items entered after this date are not processed in the payment run.

Due date
Date by which an open item must be due in order to be considered in the payment run. If you do not specify a due date, the posting date counts as the due date.

Company code
Enter the four-character company codes that you want to pay.

Payment methods
Enter the keys of the payment methods that are to be used for every company code or company code interval in this payment run. The sequence of the keys determines which methods are used to pay open items, when no particular payment method has been specified in the open item or master record.

Next posting date
Enter the posting date of the next payment run. Using this date, the program determines whether the open items are paid in this payment run or the next.

Account restrictions (optional)
If you want to restrict payment to specific customers or vendors, enter the required data. You thereby restrict the number of accounts to be paid.

To clear items with each other from a business partner that is both a customer and a vendor, enter both account numbers. The payment program then determines a joint balance (see Clearing Customers and Vendors).

Note

Open items for which no payment method has been specified, can be settled using various payment methods (e.g. check (C), transfer (T) or bill of exchange (B)). If you enter, for example, BTC in the parameters, the system first checks whether a bill of exchange can be generated. If this is not possible, the same check is made for a bank transfer. Should this also not be feasible (for example, because of inconsistencies in the customer/vendor's bank details), then the system checks whether the items can be paid by check.

You can make further restrictions to the payment run. Choose the Free selection tab.

You can enter up to three additional selection criteria for accounts and documents. Fields of tables BSEG, BKPF, LFA1, LFB1, KNA1, and KNB1 serve as selection criteria. You can assign values to these fields, and include or exclude those values during the search.

The system expects the entries to be made either as a list of individual values, e.g. value 1, value 2, value 3, and so on, or as a list of intervals, e.g. (from value 1, to value 1), (from value 2, to value 2). However, you can enter individual specifications and intervals at the same time. A comma must separate them, and no blanks should be used. Set intervals between brackets - (" "). Specify individual values using the defined field length; do not omit leading zeros.

You can define criteria for an additional log. Choose the Additional log tab.

If you call up the log later on, the system displays the processing logic of the payment program in appropriate detail. Before doing anything, you should read the note under Checking the Log in "Creating the Payment Proposal".

The following processing steps can be logged.

Due date check
Payment method selection in all cases
Payment method selection if not successful
Payment document items

Click next to the corresponding option and enter the account numbers of the vendors or customers.

Save your entries and then choose the Status tab.

Here, the system displays the current status of each of the payment runs.