Bill of Exch. Pymt Requests, Bank Bills, and the Payment Program (SAP Library

Bill of Exch. Pymt Requests, Bank Bills, and the Payment Program

Note the following features when making payment by "bank bill" or "bill of exchange payment request":

You can combine several open items for payment. You determine the criteria according to which the items should be grouped for each paying company code.

You can specify which due date the items must have in order that you are paid with a bill of exchange. You should also specify this criterion for the paying company code.

You can also enter a bill of exchange limit, beyond which no bills of exchange are issued. You enter the specifications for this in the master record of the customer.

Before the payment run, enter the issue date and due date (day of expiration).

The payment program needs bank details in order to print a bill of exchange. You enter the specifications for this in the master record of the customer.

In order to make automatic postings, the payment program needs posting keys and special G/L indicators. These specifications are already defined in the system.

A prerequisite for posting bill of exchange payment requests and bank bills is that the payment methods are classified accordingly.

Special Specifications for the Paying Company Code

You set whether certain open items should be grouped together for payment by bill of exchange via the specifications for the paying company code. See the topic Specifications for the Paying Company Code (2). You can specify that a single bill of exchange should be created

For all open items that lie in a due date interval. The intervals are to be specified during the payment run.

For all invoices that are due the same day.

For each invoice

In order that you can use the bill of exchange for refinancing, the bill of exchange due date must not be too far in the future. On the other hand, bills of exchange with a due date in the near future should be issued as a bill on demand so that they can be submitted for payment immediately.

Via the specifications for the paying company code, you determine the maximum number of days before the due date an item may be paid with a bill of exchange. See Specifications for the Paying Company Code (3). In addition, you should specify how many days from the start of the payment run a bill of exchange should be created as a bill on demand. The payment program adds the specified days to the posting date of the payment run and compares the result to the bill due date.

Issue Date and Due Date for Bill of Exchange Payment Requests, Bank Bills, and the Payment Program

The issue date and the due date are entered into the bill of exchange by the payment program. You can specify both dates manually during the payment run. This is necessary for the date of issue once per payment run. You can select from the following alternatives for the due date:

Specify before the payment run if items should be grouped together by due date interval. You should specify a due date for each bill of exchange in each interval.

Enter * if you want the program to average the due date on the basis of the paid invoices.

Do not specify a date if you want the due date to be taken from the paid invoices. All invoices which have the same due date are paid with a single bill of exchange.

Special Specifications in the Customer Master Record

The payment program puts the bank details of the customer and the account number into the bill of exchange automatically. The program transfers the first bank details and their account number from the master record of the customer, unless bank details are specified in the item.

In addition, you can specify a bill of exchange limit in the master record of the customer. This determines the maximum amount for which a bill of exchange can be issued. In some countries, there are agreements between the bank customer and his/her house bank that a bill of exchange is only cashed up to a specified maximum amount. In these cases, enter a bill of exchange limit into the master record of the customer. If the amount to be cleared is over this maximum, the payment program splits the amount and issues further bills of exchange.

Posting Keys and Special G/L Indicators

The posting keys that the payment program needs are stored in the system. There are keys for the following postings:

Bill of exchange payment request to the customer account and the special G/L account

Bill of exchange posting to the customer account and to the special G/L account

The special G/L indicator that the payment program uses for posting the bill of exchange payment request must be specified in the country-specific specifications for the payment method.

In the standard system it is the special G/L indicator R. A special G/L indicator must also be stored for the bank bill. In the standard system this is the special G/L indicator W.