Print Control (SAP Library

Print Control

You can carry out a payment run for different company codes, payment methods, and business partners even though different forms or data carriers may have to be printed or created for each payment method and company code. You can specify this later by entering selection variants for the data medium print programs.

The variants contain a series of selection criteria that are used to separate the data in the print data set. Separate print jobs are created in print administration for each variant called up from a data medium print program. Each print request is displayed in print management with the form description. See Country-Specific Definitions for the Payment Method: Graphic (4). You can call up the print jobs individually for printing.

Note

You carry out the payment run for the payment methods "check" and "order check". The payment program creates a print file for this payment run. Since each payment method uses specific forms, you define a separate selection variant for each payment method for the print program RFFOD__S. The system places a print request in print administration for each variant (see the figure below).

This graphic is explained in the accompanying text

You define the selection variants when you configure the payment program. You can define as many variants as you require for each print program but you must define at least one.

Besides the company code and the payment method, you can use other selection criteria for each variant:

Payment document check. Only posted documents are selected for printing.

House bank. Only payments processed via the specified house bank are selected. This may be necessary, for example, if house banks require special forms or if you want to create diskettes for the data medium exchange for several banks.

Accounts. Only documents containing the specified bank account are selected.

Currency key. You use this criterion if you print forms with pre-printed currency keys. You can separate the print jobs per currency via the criterion.

Payment document number. You use this criterion, for example, if you want to print certain payment documents separately.

You make certain printing specifications for each variant. These include:

Forms to be printed. You specify which additional forms (payment advice notes or payment summaries) are printed when you use this variant. You specify the printer on which each form is printed. Alternatively, you can select Print immediately.

Number of sample printouts. With line printers, it is advisable to run at least two sample printouts to enable you to adjust the forms correctly on the printer.

Language in which the text is printed. You can specify that the addressee's language (which is entered in his/her master record) is used. Otherwise, the print program selects the language of the sender.

Currency key. If you do not already use ISO codes for your currency keys, you can specify that the ISO code is used in the printed payment forms.

You can also define variants for those programs created by the payment list, the payment proposal list, and the exception list. Variants are not absolutely necessary for these programs.