Distributing the Clearing Amount by Age (SAP Library - FI Accounts Receivable and Accounts Payable)

Distributing the Clearing Amount by Age

Use

The system can automatically distribute the total clearing amount among the open items by age. In doing this, it includes the selected open items according to the sequence of the number of days in arrears.

Procedure

To distribute the clearing amount by the age of the open items, proceed as follows:

On the screen for selecting open items, select the option Distribute by age.

Select Edit ® Edit open items.

Result

The screen for processing open items appears and the required open items are activated.

The system distributes the clearing amount as follows:

Credit items have priority over debit items when items have the same number of days in arrears.

Payments on account from earlier payment transactions are always included.

Items will be automatically activated until

the exact clearing amount is reached or
the difference between the item total and the clearing amount does not exceed the tolerances for unauthorized deductions.

If these conditions are not met, the system continues to activate items until the largest possible amount is reached without exceeding the clearing amount. The remaining difference is posted on account to the account you are clearing. If you are clearing several accounts together, the posting on account is made to the account containing the last activated item.

Example

Assume that the tolerance for payment differences is 1.00. For different payment amounts, this indicates which items are cleared, and the amount of the unauthorized deduction or the payment on account.

Clearing Amounts

Doc.	Arrears	Amount	87.50	120.00	200.00	204.00
1	10	107.00	X	X	X	X
2	8	20.00-	X	X	X	X
3	8	30.00		X	X	X
4	5	66.00			X	X
5	3	20.00				X
6	1	10.00

Unauthorized deductions			0.50	0.00	0.00	1.00
Posting on account difference			0.00	3.00	17.00	0.00