Clearing Functions in Accounts Receivable (SAP Library - FI Accounts Receivable and Accounts Payable)

Clearing Functions in Accounts Receivable

Use

The following functions are available for manually clearing items:

Posting transaction

Example
Business transaction

Choose

Incoming payment

Customer payment

Document entry ® Incoming
payment or Payment fast entry

Outgoing payment

Debit memo procedure
Cash payments

Document entry ® Other ® Outgoing
payment ® Post

Outgoing payment with printed form

Immediate payment by check

Document entry ® Other ® Outgoing
payment ® Post + print forms

Internal transfer posting

Invoice posted as credit memo
due to a product defect

Document entry ® Others ® Internal transfer posting ® With clearing

Online check printing

Automatically generated check
damaged during print

Document ® More
functions ® Print payment forms

The system also provides the following additional functions for automatically posting incoming/outgoing payments and clearing open items.

Features

Automatic Functions for Posting Incoming and Outgoing Payments

Example Business transaction	Procedure Country	Choose
Customer payments	POR Switzerland	Periodic processing ® Reporting ® General
	Lockbox USA	Periodic processing ® Reporting ® General
	Check deposit transaction with check posting and generation of a check deposit list for the bank	Cash Management menu Input ® Check deposit
Incoming, outgoing payments	Electronic account statement with Multicash	Cash Management menu with Acct statement ® Electr. acct statement

See the FI Electronic Bank Statement and FI Treasury documentation for more information on these automatic functions.

Note

Selecting and activating down payment requests during clearing triggers the system to post a corresponding down payment. This saves you from having to enter the down payment manually, as well as from having to switch between two transactions to process incoming payments.

You can also pay a down payment request with a form (check) online.

Down payment requests are reset in the same manner as other documents by using the reversal function.

Posting transaction	Example Business transaction	Choose
Incoming payment	Customer payment	Document entry ® Incoming payment or Payment fast entry
Outgoing payment	Debit memo procedure Cash payments	Document entry ® Other ® Outgoing payment ® Post
Outgoing payment with printed form	Immediate payment by check	Document entry ® Other ® Outgoing payment ® Post + print forms
Internal transfer posting	Invoice posted as credit memo due to a product defect	Document entry ® Others ® Internal transfer posting ® With clearing
Online check printing	Automatically generated check damaged during print	Document ® More functions ® Print payment forms