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Background documentation Line Layout (Open items)  Locate the document in its SAP Library structure

In processing open items from one or more accounts, you can choose from several variants for the line layout.

Example

If you choose the variant Document number, the most important data from the document header, such as document number and document date, is displayed, as well as the days in arrears, the amount, and the cash discount. If you choose the variant Reference number, the external document number is displayed instead of the document type and the document date.

The above-mentioned variants are predefined in the standard system. You can change them or create your own.

The line layout determines the information that is displayed in open item processing. You can assign a line layout variant to every user via their master record. As a result, the information necessary for this person's task is displayed directly when the open items are being processed. He does not have to change the line layout variant.

Note

Information on dunning eligibility can be important for an accounts receivable accountant. Via the master record, you should therefore assign him a variant that contains this information.

You can therefore use the variants to prepare information about the open items in accordance with the tasks of your accounting clerks.

Defining a Line Layout

In your own variants for the line layout, you can define the following:

Example

The following figure shows the Document number line layout definition. The fields were specified in the sequence required for the line layout (see 1). The display length for the Document type field is 2; the distance between this and the previous field is 1. The output of the Document type field was not shortened (see 2). The system makes all the other display format settings.

This graphic is explained in the accompanying text

 

Standard Default for the Line Layout

For every clearing function, you can define in the system which variant should be used for the line layout when the function is called up. You can use a different variant for every account type. This default value takes effect if no variant is specified in the user master record.

Grace Days and Proposal for Cash Discount Terms

For processing open items you can set up two further defaults depending on agreements with your business partners. These include:

Grace days
For each customer, you can specify that grace days are granted for the due dates of the terms of payment in the document. These days are taken into account when the due date is calculated for an incoming payment. You can use grace days to include bank transfer days in the calculation of payment periods, for example. This makes processing open items much simpler.

Cash discount terms for display
You can choose which cash discount terms should be displayed with cash discount information for the clearing transaction. Normally, you want to display this information with the current cash discount terms. This is the default setting for the functions. You can change the cash discount terms in the display at any time. If you do not want to display the cash discount information with the current cash discount terms, but always with the same specific cash discount terms, you should specify this in the system.

Tolerances for payment advice notes

If the open item amount is different to the payment amount as stated on the payment advice note, you can decide (separately for under and overpayments) whether a residual item should be set up automatically. You then specify the absolute or percentage deviation that must be reached or exceeded before a residual item is created automatically.

For more information on defining and changing line layout variants, see the Document Posting documentation.