Specifications for Processing Open Items
The system provides various options for processing open items quickly.
Selection and search functions
Payment advice notes
You can enter payment advice notes in the system that contain information about incoming payments required for clearing open items. This information includes:
Payment advice notes are stored in the system under a key consisting of the company code, account type, account number, and a payment advice number. Payment advice notes are either entered manually or created automatically (payment advice notes via EDI or electronic bank statement).
When you enter postings with clearing, you can refer to a payment advice note. The system then automatically selects and activates the items that match the entries in that payment advice note. The system also takes account of any payment differences using the reason codes specified in the payment advice note.
In the line item display, you can sort the items according to various criteria. You specify the fields according to which you want to sort in the system. When you access the sort function, you can then choose from a list of fields that can be sorted. See also Standard Sort Sequence
Line layout of document information
Default values for cash discount terms and grace days
To process open items, you can specify a worklist instead of individual account numbers. You use worklists to group together several accounts that you want to include in the line item display and open item processing. In their editing options, accounting clerks can choose whether they want to use worklists. For more information, see the Implementation Guide for Financial Accounting.
Block for manual payment
You can use payment block reasons to prevent open items from being processed with the functions for incoming and outgoing payments. To do this, you define your own keys for payment block reasons and set them correspondingly. It is still possible to make transfer postings or reverse the items manually.
Internal payment advice notes
If you have to interrupt open item processing, you can save the current status of processing in the form of an internal payment advice note. Later, you can continue processing by referencing the payment advice number. See also: Payment Advice Notes
For more information on the settings you need to make in Customizing, see theOpen Item Processing activity in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable → Customer Accounts/Vendor Accounts → Line Items).