Field Status Definition: Vendor Master Records
The Accounts Payable (FI-AP) application component is delivered with predefined screens on which to enter your master data. You can change the layout of these screens by defining the status of the fields in the account group. You can:
The screens for master records of one-time accounts should have a different layout to the ones for all other master records. Fields for address, communication, and bank data are not required in the master record for one-time accounts since you enter this information directly in the document. You should therefore hide these fields for one-time accounts. The following graphic shows one screen screen containing all fields, and another for one-time master records:
Some fields are grouped together so that you do not have to make a separate setting for each of them.
Fields for interest calculation are grouped together. If you hide this field group, the fields for interest calculation frequency and the last key date are not displayed on the master record screen.
When defining or changing an account group, you specify the status of a field group by simply selecting the required status for the fields or field groups as shown in the illustration below:
The layout of screens can be affected by several field status definitions. Usually you define the status of a field based on the account group. You can, however, also define the status of a field based on the activity or company code.
Field Status Definition for Account Groups
You set up the status of screen fields when defining and maintaining account groups. You can use the account group to define the field status separately for the various areas of the master record. You can define the field status for:
In master records for one-time accounts, you want to hide the fields for address, communication, and bank data. You set the status of these fields in the general data area, because this is where the fields appear. You have to set the Reconciliation account field in these master records as a required entry field, since a reconciliation account must also be specified for one-time accounts. This field is dependent on the company code, and you specify its status in the company code data area.