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Background documentation How is the Data Organized?  Locate the document in its SAP Library structure

Master records are divided into the following areas so that each company code and each purchasing organization can store its own information for doing business with vendors.

This graphic is explained in the accompanying text

  1. General data
  2. This is data that applies to every company code and every purchasing organization in your company. The general area includes, for example, the vendorís name, address, language, and telephone number.

  3. Company code data
  4. This is data that is specific to an individual company code. Company code data includes, for example, the reconciliation account number and payment terms.

  5. Purchasing organization data

This is data relevant to the purchasing organization of your company. For example, requests for quotations, purchase orders, and invoice verifications are stored in this section. You need the Materials Management (MM) application component in order to enter this data and print purchase orders.


Two company codes within an organization do business with the same vendor. The general data, such as the address, is stored in the general area. Both company codes use this data for communication with the vendor. Each company code maintains specific information for financial accounting (for example, the reconciliation account) and for their business transactions with the vendor (for example, payment terms) in their own company code area.