Defining Access Permissions 

Use

Access permissions allow users to display, change, or delete items. You can define these permissions for folders and for other items such as documents.

Prerequisites

To display the permissions, you need read permission.

To change the permissions, you must be a permission owner.

Procedure

...

       1.      Open the Details dialog box for the item (for example, for the folder).

       2.      Choose Settings ® Permissions.

       3.      Enter one or more users, groups, or roles.

       4.      Specify the range of the search operation by choosing one of the following options from the dropdown list.

○       All

The system performs a search through all existing users, groups and roles.

○       Users

The system performs a search only through all existing users.

○       Groups

The system performs a search only through all existing groups.

○       Roles

The system performs a search only through all existing roles.

       5.      Choose Add.

       6.      Select one of the following permissions:

Access authorizations

Permission	Description
Read	Permission to display items.
Write	Permission to change items but not to display them. In folders, this permission also allows users to create items.
Read/Write	Permission to display and change items. In folders, this permission also allows users to create items.
Delete	To delete an item, you require delete permission (or full control) for this item and write permission for the superordinate folder.
Full Control	This permission contains all other permissions.

       7.      Choose Save.

       8.      Optional: Add other users to the list of permission owners.

More information: Defining Permission Owners