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Configuring a New ReportLocate this document in the navigation structure

To configure a new report, proceed as follows:

  1. In transaction SPRO open the SAP Reference IMG and navigate to: Start of the navigation path SAP NetWeaver Next navigation step SAP Gateway Next navigation step Content Next navigation step  Reporting Administration Next navigation step Report Settings  Next navigation step Manage Reports and their Properties End of the navigation path and click the Activity icon. All reports that have been configured are listed.

  2. Choose New Entries to create a new report.

  3. In the Report Source and Type section, enter the following values:

    Field

    Description

    SAP System Alias

    Select the source system from which the report is derived.

    Note

    Choose the source system based on the type of report (ERP or BW).

    Report Type

    Choose the report type.

    Work Area, User Group, Query Name

    Press F4 in one of these fields and select a value. The other two fields are automatically populated with their corresponding values.

    Note

    This is specific to SAP ERP query.

  4. In the Report Properties section, specify the following values:

    Field

    Description

    Technical Name

    Enter the technical name of the report.

    ALV Layout Variant

    Select a layout for the report.

    Report Title

    Enter a title for the report.

    Report Description

    Enter a description for the report.

    Category

    Select the category of the report.

    Active

    Select the checkbox to make the report available to the users. This checkbox is available only if at least one role is maintained for the report.

    Forward Report Template

    Not applicable.

  5. In the Allow Users to Run the Report section, specify the following values:

    Field

    Description

    Immediately

    If this checkbox is selected, the user can run the report any time. It is executed immediately and is delivered to the user’s client when ready.

    Based on user-defined scheduling

    If this checkbox is selected, the user is allowed to schedule when the report should be run.

    If this checkbox is not selected, then If there are report settings created with free scheduling for the master template, those along with the corresponding jobs on the backend gets deleted.

    Based on time points

    If this checkbox is selected, the user is allowed to run the report based on time points. (Time points are specified in the Report Scheduling view.)

    If this checkbox is selected, the Based on user-defined scheduling checkbox is also selected.

    Note

    This checkbox is enabled only if at least one time point is maintained.

    Based on data change events

    If this checkbox is selected, the user is allowed to run the report based on data change events. (Data change events refer to events that can trigger a report run when certain conditions are met and data in the SAP system are changed. Data change events are configured in the Report Scheduling view.)

    Note

    This option is available only for BW reports. This checkbox is enabled only if at least one data change event is configured.

    If this checkbox is selected, the Based on user-defined scheduling checkbox is also selected.

  6. In the Display Documentation to End users section, select one of the following options:

    Field

    Description

    Existing documentation

    Select this option to display the existing report documentation to users.

    Custom documentation

    Select this option if you would like to create a new documentation for the report.

    None

    Select this option to not display any report documentation to users.

  7. Save your settings.

After you have configured the report, click the Check icon (or press CTRL F7) to check if all configurations for the report are correct. This runs the report /IWCNT/R_REPORT_CONFIG_CHECKS. If you run this report from the main Manage Reports and their Properties view where all the reports are listed, the checks are carried out for all displayed reports.