To configure a new report, proceed as follows:
In transaction SPRO open the SAP Reference IMG and navigate to: and click the Activity icon. All reports that have been configured are listed.
Choose New Entries to create a new report.
In the Report Source and Type section, enter the following values:
Field |
Description |
---|---|
SAP System Alias |
Select the source system from which the report is derived. Note
Choose the source system based on the type of report (ERP or BW). |
Report Type |
Choose the report type. |
Work Area, User Group, Query Name |
Press F4 in one of these fields and select a value. The other two fields are automatically populated with their corresponding values. Note
This is specific to SAP ERP query. |
In the Report Properties section, specify the following values:
Field |
Description |
---|---|
Technical Name |
Enter the technical name of the report. |
ALV Layout Variant |
Select a layout for the report. |
Report Title |
Enter a title for the report. |
Report Description |
Enter a description for the report. |
Category |
Select the category of the report. |
Active |
Select the checkbox to make the report available to the users. This checkbox is available only if at least one role is maintained for the report. |
Forward Report Template |
Not applicable. |
In the Allow Users to Run the Report section, specify the following values:
Field |
Description |
---|---|
Immediately |
If this checkbox is selected, the user can run the report any time. It is executed immediately and is delivered to the user’s client when ready. |
Based on user-defined scheduling |
If this checkbox is selected, the user is allowed to schedule when the report should be run. If this checkbox is not selected, then If there are report settings created with free scheduling for the master template, those along with the corresponding jobs on the backend gets deleted. |
Based on time points |
If this checkbox is selected, the user is allowed to run the report based on time points. (Time points are specified in the Report Scheduling view.) If this checkbox is selected, the Based on user-defined scheduling checkbox is also selected. Note
This checkbox is enabled only if at least one time point is maintained. |
Based on data change events |
If this checkbox is selected, the user is allowed to run the report based on data change events. (Data change events refer to events that can trigger a report run when certain conditions are met and data in the SAP system are changed. Data change events are configured in the Report Scheduling view.) Note
This option is available only for BW reports. This checkbox is enabled only if at least one data change event is configured. If this checkbox is selected, the Based on user-defined scheduling checkbox is also selected. |
In the Display Documentation to End users section, select one of the following options:
Field |
Description |
---|---|
Existing documentation |
Select this option to display the existing report documentation to users. |
Custom documentation |
Select this option if you would like to create a new documentation for the report. |
None |
Select this option to not display any report documentation to users. |
Save your settings.
After you have configured the report, click the Check icon (or press CTRL F7) to check if all configurations for the report are correct. This runs the report /IWCNT/R_REPORT_CONFIG_CHECKS. If you run this report from the main Manage Reports and their Properties view where all the reports are listed, the checks are carried out for all displayed reports.