Function documentation Automatic Postings During Clearing Locate the document in its SAP Library structure

Use

The clearing of open items often requires additional postings. As long as these postings result directly from the data of the clearing, the corresponding document items are created automatically in the clearing document. Both business partner items and G/L items are created as automatic postings.

Prerequisites

To create the corresponding document items without any action by the user, you must have defined the correct accounts for the various accounting transactions and account assignments in Customizing (see IMG structure Contract Accounts Receivable and Payable ® Basic Functions ® Postings and Documents ® Document ® Define Account Assignments for Automatic Postings).

Features

Automatic postings during clearing (G/L items)

Posting created

Requirement

Important information

Cash discounts paid

Cash discount allowed

 

Small differences

The clearing is not zero, but the total balance is within the allowed tolerance

You define tolerances in Customizing (see IMG structure: Contract Accounts Receivable and Payable ® Basic Functions ® Open Item Management ® Define Tolerance Groups), and you enter them in the contract account master record.

Revenue from charges

A statistical charge is cleared

This item represents the offsetting entry for non-statistical charges.

Taxes

Cash discounts were paid or charges were calculated and these postings have to be corrected for the tax amount

The G/L account for cash discount expenditures or charges calculated controls whether a tax adjustment is made. Calculation and posting of a tax amount is carried out automatically if the G/L account is tax relevant (master record attribute) and if a tax ID is entered in the open item itself.

Withholding tax

Items relevant for withholding tax are cleared and the clearing process is also relevant for withholding tax (payment).

 

Other taxes

A statistical receivable is cleared.

 

Exchange rate differences

Open items are cleared: Those which were not posted in the local currency, and for parallel currencies (group currency and index-based currency) that do not match the local currency

 

Automatic postings during clearing (business partner items)

Posting created

Requirement

Important information

Charges

A statistical charge is cleared

The open item that represents the non-statistical charge is immediately cleared by the clearing document 1)

Down payment,

Budget billing payment

Security deposit request

Down payment requests, budget billing payments or security payments are cleared

1)

1) With the proper authorization, statistical charges, down payment requests, and budget billing payments (statistical items) can be cleared without a subsequent posting (see Resetting Statistical Open Items. This means that the related receivable is waived.