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Function documentationUsing Expected Goods Receipts

 

You do not want to use an advanced shipping notification in one of the following instances:

  • For a purchase order or purchase order item

  • For a manufacturing order or manufacturing order item

In this case, you can use the expected goods receipt to copy data from a purchase order, manufacturing order, or corresponding item to an inbound delivery.

You can also copy single delivery items from an expected goods receipt to an existing inbound delivery. For example, a vendor still has space on his vehicle, and sends you more products than he or she has specified in the advanced shipping notification.

Integration

You usually schedule report Generate and Delete Expected Goods Receipts/SCWM/ERP_DLV_DELETE so that SAP Extended Warehouse Management (SAP EWM) requests new expected goods receipts from SAP ERP. You use these expected goods receipts as templates to generate an inbound delivery in SAP EWM manually.

In exceptional circumstances, you can also use report /SPE/INB_EGR_CREATE in SAP ERP to generate an expected goods receipt. SAP ERP informs SAP EWM about this, and SAP EWM generates an expected goods receipt as well.

Prerequisites

  • You have scheduled report Generate and Delete Expected Goods Receipts (/SCWM/ERP_DLV_DELETE). This report deletes the existing expected goods receipts in SAP EWM and requests new expected goods receipts from SAP ERP for a time period that must be entered.

  • If you want to work with expected goods receipts, you have allowed manual generation of single delivery items in Customizing for Extended Warehouse Management, under Start of the navigation path Goods Receipt Process Next navigation step Inbound Delivery Next navigation step Manual Settings Next navigation step Define Item Types for the Inbound Delivery Process End of the navigation path.

  • You have made the required settings for the expected goods receipt in Customizing for Extended Warehouse Management under Start of the navigation path Goods Receipt Process Next navigation step Expected Goods Receipt End of the navigation path:

    • Use Wizard to Define Document Types for Expected Goods Receipt

    • Use Wizard to Define Item Types for Expected Goods Receipt

    • Define Allowed Item Types for Expected Goods Receipt

    • Define Document Type Determination for Expected Goods Receipt

    • Define Item Type Determination for Expected Goods Receipt

  • In Customizing for Extended Warehouse Management, you have defined the document type determination and item type determination for the inbound delivery that SAP EWM is to create under Start of the navigation path Goods Receipt Process Next navigation step Inbound Delivery End of the navigation path:

    • Define Document Type Determination for Inbound Delivery Process

    • Define Item Type Determination for Inbound Delivery Process

  • You have defined the required profiles for the document type and item type in Customizing for Extended Warehouse Management, under Start of the navigation path Cross-Process Settings Next navigation step Delivery Processing End of the navigation path.

  • You have defined the integration with SAP ERP for expected goods receipt in Customizing for Extended Warehouse Management under Start of the navigation path Interfaces Next navigation step ERP Integration Next navigation step Delivery Processing End of the navigation path.

    Note Note

    You can use BC Set /SCWM/DLV_EXPGR Delivery Processing in EWM - Expected Goods Receipt to make the Customizing settings.

    End of the note.

  • You have authorization for the activity for creating inbound deliveries from an expected goods receipt for authorization object EWM Warehouse Request, or general authorization for creating inbound deliveries manually. On the SAP Easy Access screen, choose Start of the navigation path Tools Next navigation step Administration Next navigation step User Maintenance Next navigation step Role Administration Next navigation step Roles End of the navigation path, and check the settings for your role.

Features

If you are not using an advanced shipping notification in the purchase order for your delivered products, the following options are available to you for generating an inbound delivery:

  • You generate an inbound delivery in SAP ERP. You send this to SAP EWM, so that you can execute further goods receipt process steps.

  • You generate an expected goods receipt as a template document locally in SAP EWM, which you can use to generate an inbound delivery manually.

  • You switch to SAP ERP from the user interface in SAP EWM to generate an inbound delivery. You use Business Add-Ins (BAdIs) /SCWM/EX_DLV_ERP_CALL and /SCWM/EX_DLV_ERP_CALL_CTRL to define whether you generate an inbound delivery in SAP ERP or locally in SAP EWM. On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Delivery Processing Next navigation step Inbound Delivery Next navigation step Maintain Inbound Delivery End of the navigation path.

  • You choose the user interface for the inbound delivery in SAP EWM, and specify the required delivery data without SAP ERP checking this data with the data of the open purchase order.

If you are not using any inbound deliveries in the production for your delivered products, the following options are available to you for generating an inbound delivery:

  • You generate an expected goods receipt as a template document locally in SAP EWM, which you can use to generate an inbound delivery manually.

  • In SAP EWM, you choose the user interface for the inbound delivery, and specify the required delivery data.

If you are using an expected goods receipt to generate an inbound delivery manually in the purchase order or manufacturing order, this has the following advantages:

  • You can execute the goods receipt process steps in one system only, namely SAP EWM.

  • If SAP ERP is temporarily unavailable, you can still execute the goods receipt process steps.

  • You generate an inbound delivery whose data has been checked by both SAP ERP and SAP EWM. This enables you to make sure that you post goods receipt in SAP ERP as well.

  • As the expected goods receipt is based on the data of the open purchase order or open manufacturing order, you can use the expected goods receipt as a preview of the goods receipt.

Actions for Expected Goods Receipts

  • You can generate or delete an expected goods receipt.

    An expected goods receipt is a temporary document. When SAP EWM no longer requires it, the system deletes the expected goods receipt. You cannot archive the expected goods receipt. When SAP EWM deletes an expected goods receipt, the system makes SAP ERP redefine the expected goods receipts that are still open.

    As the expected goods receipt only acts as a template for copying existing data, you cannot change any of this data. In the related inbound delivery, however, you are able to change the data as in an inbound delivery with a preceding document, such as changing the quantity.

    If you want to delete one or more expected goods receipts, use report Generate and Delete Expected Goods Receipts (/SCWM/ERP_DLV_DELETE).

    Note Note

    SAP EWM does not update the expected goods receipt and does not offset the quantity for the expected goods receipt. In addition, SAP EWM does not show you the expected goods receipt in the document flow of the inbound delivery.

    End of the note.

  • SAP EWM uses the delivery items of the expected goods receipt to calculate the expected workload (see Goods Receipt Workload).

  • In the Manual indicator in the header data of the inbound delivery, if the value is set to Y for Generated Manually with Predecessor, this tells you whether SAP EWM has generated an inbound delivery from an expected goods receipt.

More Information

Generate Inbound Delivery from Expected Goods Receipt

Generate Inbound Delivery Item from Expected Goods Receipt