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Function documentationDelivery Quantity Adjustment

 

In SAP Extended Warehouse Management (SAP EWM), you can record physical delivery quantity difference in the inbound delivery for the outbound delivery order or the posting change delivery. Delivery quantity differences can result from damage, loss, or expiration of the shelf life data, for example.

You can adjust the quantity of multiple outbound delivery order items to zero, or the picked quantity in the case of warehouse activities that have already been started for partial quantities, at the same time.

Prerequisites

  • If you adjust the delivery quantity manually in the user interface of the delivery, the following prerequisites apply:

    • A delivery exists in SAP EWM, which has a status value at item level for status Completion that allows delivery quantity adjustment. That is, it has either status value Not Started or Partially Completed.

    • If you want to use your own process codes, you have defined them in Customizing for SAP EWM. For more information, see Customizing for Extended Warehouse Management under Start of the navigation path Cross-Process Settings Next navigation step Delivery Processing Next navigation step Process Codes Next navigation step Define Process Codes End of the navigation path.

    • If required, you have assigned the process codes to your own process code profiles in Customizing for SAP EWM. For more information, see Customizing for Extended Warehouse Management under Start of the navigation path Cross-Process Settings Next navigation step Delivery Processing Next navigation step Process Codes Next navigation step Maintain Process Code Profiles End of the navigation path.

    • If required, you have assigned the process code profiles to the used document types and items types in Customizing for Extended Warehouse Management.

      For more information, see Customizing for Extended Warehouse Management at the following locations:

      • Start of the navigation path Goods Receipt Process Next navigation step Inbound Delivery Next navigation step Manual Settings Next navigation step Define Document Types for Inbound Delivery Process or Define Item Types for Inbound Delivery Process End of the navigation path

      • Start of the navigation path Goods Issue Process Next navigation step Outbound Delivery Next navigation step Manual Settings Next navigation step Define Document Types for Outbound Delivery Process or Define Item Types for Outbound Delivery Process End of the navigation path

      • Start of the navigation path Internal Warehouse Processes Next navigation step Delivery Processing Next navigation step Posting Changes Next navigation step Define Document Types for the Posting Change Process or Define Item Types for the Posting Change Process End of the navigation path

    • For the availability check, you have not defined any of the following restrictions for the quantity increase in Customizing for SAP EWM. For more information, see Customizing for Extended Warehouse Management under Start of the navigation path Interfaces Next navigation step Availability Check Next navigation step Define Configuration of Availability Check End of the navigation path.

      • Under Allowed Quantity Increase, you have not defined A Quantity Increase Not Allowed, meaning that the quantity increase is generally not allowed for the party entitled to dispose, item type, product group type, and product group.

      • Under Allowed Quantity Increase, you have not defined B Special Authorization Required to Increase Quantity, meaning that the user who wants to execute the quantity increase requires authorization for activity 94 (Override) for authorization object /SCWM/DLV.

        If you still choose this setting, you must assign authorization for activity 94 to the corresponding user for authorization object /SCWM/DLV.

  • If you adjust the delivery quantity using an exception code for an automatic delivery update, you must also have defined exception codes in Customizing for SAP EWM and assigned them to the process codes. For more information, refer to Customizing for Extended Warehouse Management under Start of the navigation path Cross-Process Settings Next navigation step Exception Handling Next navigation step Define Exception Codes End of the navigation path.

  • For both types of delivery quantity adjustment, you have also assigned partner roles to the process codes in Customizing for Extended Warehouse Management under Start of the navigation path Cross-Process Settings Next navigation step Delivery Processing Next navigation step Process Codes Next navigation step Define Process Codes End of the navigation path. If you record quantity differences for stock transfer orders, for example, the partner you define here corresponds to the person who caused the delivery quantity difference (see Quantity Differences for Stock Transfer Orders). SAP EWM saves delivery quantity differences for this partner and sends the information to SAP ERP. The only information SAP EWM does not send to SAP ERP is information about delivery quantity differences for posting change deliveries, since these involve internal warehouse differences.

  • For both types of delivery quantity adjustment, you have also defined in Customizing for SAP EWM the partners for which SAP EWM reports exceptions, namely process codes, to SAP ERP. For more information, see Customizing for Extended Warehouse Management under Start of the navigation path Interfaces Next navigation step ERP Integration Next navigation step Delivery Processing Next navigation step Map Partner Roles from ERP System to EWM End of the navigation path.

Features

SAP EWM considers the following quantities for delivery quantity adjustment:

  • In the inbound delivery, SAP EWM considers the quantities for goods receipt, packing, and planned putaway, meaning SAP EWM matches the delivery quantity to the largest of these quantities.

  • In the outbound delivery order, SAP EWM considers the quantities for loading, packing, and planned picking, meaning SAP EWM matches the delivery quantity to the largest of these quantities.

  • In the posting change delivery, SAP EWM considers the quantity for planned internal movements, meaning SAP EWM matches the delivery quantity to this quantity.

In Customizing for the process code, you can define one of the following types for the delivery quantity adjustment:

  • SAP EWM does not adjust the delivery quantity, although SAP EWM saves a process code in the delivery that you can also view in the respective user interface of the delivery.

  • SAP EWM adjusts the delivery quantity and saves a process code in the delivery.

  • SAP EWM adjusts both the delivery quantity and the transferred delivery quantity, meaning SAP EWM performs a delivery split in the goods receipt process or goods issue process. SAP EWM also saves a process code in the delivery.

For more information, see Delivery Split for Inbound Deliveries and Delivery Split for Outbound Deliveries.

Activities

You can adjust delivery quantities in one of the following ways:

  • On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Delivery Processing End of the navigation path and then the corresponding user interface:

    • Start of the navigation path Inbound Delivery Next navigation step Maintain Inbound Delivery End of the navigation path

    • Start of the navigation path Outbound Delivery Next navigation step Maintain Outbound Delivery Order End of the navigation path

    • Start of the navigation path Posting Change Next navigation step Maintain Posting Change End of the navigation path

    You adjust the delivery quantity manually in the user interface of the delivery.

  • If you are confirming a warehouse task or recording counting, on the SAP Easy Access screen choose Start of the navigation path Extended Warehouse Management Next navigation step Execution Next navigation step Confirm Warehouse Task End of the navigation path or Start of the navigation path Execution Next navigation step Quality Inspection and Count End of the navigation path, to specify an exception code. SAP EWM assigns this exception code to a process code, corresponding to the settings you have made in Customizing. SAP EWM then uses the delivery update to adjust the delivery quantity for each item, corresponding to the settings of the process code.

  • If you are repacking delivery stock, on the SAP Easy Access screen choose Start of the navigation path Extended Warehouse Management Next navigation step Execution Next navigation step Packing - General End of the navigation path. If you have defined the work center correspondingly in Customizing for SAP EWM, then SAP EWM displays the tab page Differences. For this, you have defined the work center layout in Customizing for Extended Warehouse Management under Start of the navigation path Master Data Next navigation step Work Center Next navigation step Specify Work Center Layout End of the navigation path. You record the difference and specify an exception code. SAP EWM maps this exception code to the relevant process code in the background and updates the delivery.

  • To adjust the quantity of multiple outbound deliveries, in the warehouse management monitor, choose Start of the navigation path Outbound Next navigation step Documents Next navigation step Outbound Delivery Order Next navigation step Outbound Delivery Order Item End of the navigation path.

    The following monitor methods are available:

    • Adjust Quantity

      Adjusts the item delivery quantity.

    • Adjust Quantity and Create OD

      Adjusts the item delivery quantity and also creates an outbound delivery if the item quantity was set to zero. This automatically sets the item’s completion status to complete.

    When you start a method, a dialog box appears where you can choose which type of process codes to use for the adjustment. The following possibilities are available:

    • Adjust Quantity

      This shows only the process codes that adjust the quantity and do not create new deliveries for the difference quantity. The system shows only process codes that are valid for all the items that have been marked in the monitor. If multiple process codes exist for this option, you choose one in the next dialog box.

    • Adjust Quantity (Create new delivery in EWM for difference)

      This shows only the process codes that adjust the quantity and create new deliveries for the difference quantity. The system shows only process codes that are valid for all the items that have been marked in the monitor. If multiple process codes exist for this option, you choose one in the next dialog box.

    • Adjust Quantity (Use Default Process Code from Profile)

      This shows process codes that are configured as the default process code for the item types. Note that you cannot specify a specific process code using this option.

    To automate the input for the dialog boxes of the monitor methods, see SAP Note 1688949Information published on SAP site.

Example

Delivery Split in the Goods Receipt Process

SAP EWM generates an inbound delivery notification for 100 pieces. The document flow also carries a quantity of 100 pieces. SAP EWM generates an inbound delivery with an inbound delivery quantity of 100 pieces. In the user interface of the inbound delivery, you specify that SAP EWM is to adjust the inbound delivery quantity to 90 pieces, since 10 pieces are defective. In Customizing for the process code, you have defined an adjustment for both the delivery quantity and the transferred delivery quantity. SAP EWM adjusts the inbound delivery quantity to 90 pieces. This triggers a quantity adjustment for the transferred delivery quantity in the document flow to 90 pieces, and a delivery split in the goods receipt process, meaning that SAP EWM generates another inbound delivery using the difference quantity of 10 pieces.