Processing of Inbound Deliveries

Use

SAP Extended Warehouse Management (SAP EWM) and SAP ERP have access to a range of functions that enable you to distribute, change, and confirm delivery-relevant data.

Integration

To read the integration description, see Communication from EWM to SAP ERP.

Prerequisites

To read the description of the prerequisites, see Communication from EWM to SAP ERP.

For more information about customizing the integration between SAP EWM and SAP ERP, see Customizing for Extended Warehouse Management under Start of the navigation path Interfaces Next navigation step ERP Integration End of the navigation path .

Features

Receipt of an inbound delivery notification from SAP ERP in SAP EWM
Normally, SAP EWM receives an inbound delivery notification as a result of the following process: SAP ERP receives an advanced shipping notification (ASN) and validates this. SAP ERP creates an inbound delivery and sends an inbound delivery notification to SAP EWM. SAP EWM can also receive an inbound delivery notification as a result of inbound deliveries created in SAP ERP. SAP EWM uses the inbound delivery notification to create an inbound delivery.

If errors occur during ASN validation in SAP ERP , then SAP ERP gives the incorrect delivery items an error status before sending the information to SAP EWM. SAP EWM blocks the incorrect delivery items for execution. Delivery items that do not contain errors are open for execution even if the inbound delivery contains other incorrect delivery items. The following rules apply when solving the errors:
- You can remove the errors in SAP ERP. SAP ERP sends a change message to SAP EWM. SAP EWM processes this change message as long as the inbound delivery is not yet in processing in SAP EWM.
- You can remove the errors in SAP EWM. SAP EWM sends the changed data with the goods receipt confirmation to SAP ERP. SAP ERP decides whether it accepts the data in order to correct the errors, or whether you need to manually process the inbound delivery again in SAP ERP before the system processes the goods receipt confirmation. In this case SAP ERP returns the message, which was originally sent by SAP EWM, to the qRFC inbound queue. After you have solved the error in SAP ERP manually, you can start the message again in the qRFC inbound queue in SAP ERP. SAP ERP then continues processing accordingly.
  Inbound delivery notifications that SAP EWM receives can contain handling unit data (HU data). These are taken either from the electronic ASN from the vendor, or were entered during manual packing in SAP ERP. Only SAP EWM supports automatic packing. You cannot use automatic packing in SAP ERP.
  
  For more information, see Inbound Delivery Notification.
Receipt of a change request for inbound deliveries from SAP ERP in SAP EWM
The vendor can send a new ASN or an ASN rejection for an existing inbound delivery. SAP ERP receives these messages and validates them. It forwards them to SAP EWM. SAP EWM checks whether it can replace the existing inbound delivery. If it can replace the inbound delivery, it sends a confirmation message to SAP ERP. If SAP EWM cannot replace the existing inbound delivery, it sends a rejection message to SAP ERP. If the inbound delivery is not yet being processed, in other words, if the status Warehouse Activity does not have the value Not Started, EWM replaces the inbound delivery.
Manual receipt of an inbound delivery in SAP EWM
As an alternative to receiving an inbound delivery from SAP ERP, you can create an inbound delivery directly in SAP EWM. You can either enter all the data manually or use an expected goods receipt as a reference document. The system sends the inbound delivery to SAP ERP. If you are using advanced production integration to receive HUs from production, SAP EWM creates the inbound deliveries when you receive the HUs. You can configure the system so that it does not send these inbound deliveries to SAP ERP. In this case, the system sends only the goods movements posted with reference to the delivery to SAP ERP. For more information see Generate and Delete Expected Goods Receipts, Receipt from Production in Advanced Production Integration, and Customizing for Extended Warehouse Management under Cross-Process Settings Delivery - Warehouse Request Process Management and Control Define Process Profile for Document Header .
Notification of changed data before goods receipt from SAP EWM to SAP ERP
If you make changes in SAP EWM, such as setting the transit status In Yard, or entering new items, then SAP EWM sends these to SAP ERP before confirming the goods receipt. If you only change the transit status in SAP EWM, then SAP EWM only sends the header data for the inbound delivery to SAP ERP. SAP ERP replaces the header data accordingly. If you also replace relevant item data in SAP EWM, then SAP EWM sends the entire document, and SAP ERP replaces the entire document with the data from SAP EWM. SAP ERP does not overwrite any data that cannot be provided by SAP EWM, for example, the document type or company code.
Confirmation of a goods receipt from SAP EWM to SAP ERP
For inbound deliveries, you can make either partial (partial goods receipt) or complete goods receipt posting. You can specify whether there should be a confirmation to SAP ERP for each individual partial goods receipt, or for the entire delivery. You can also specify whether SAP EWM should also transfer the current HU data with the goods receipt confirmation to SAP ERP.
Notification of a reversal or correction of the goods receipt from SAP EWM to SAP ERP
This enables you to correct or reverse goods movement postings. SAP EWM creates a material document for these postings, which triggers confirmation of the correction or cancellation to SAP ERP.
Notification of an inbound delivery split from SAP EWM to SAP ERP
You can split inbound deliveries in SAP EWM. SAP EWM creates new inbound deliveries for this delivery split, and reports them to SAP ERP. SAP EWM determines the document number and item number in SAP ERP. You must have defined the number range intervals in Customizing. These number ranges must not overlap with the number ranges in SAP ERP.

For more information about the interfaces that enable these functions, see Interfaces for Communication from EWM to SAP ERP.

For more information, see Inbound Delivery and Generating a Warehouse Request of the Inbound Delivery Type.

Activities

In order to create messages for processing inbound deliveries, you must perform the relevant processes using the appropriate user interface.

If you want to create inbound deliveries manually in SAP ERP, on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Logistics Execution Inbound Process Goods Receipt Automotive Goods Receipt Transaction End of the navigation path .