Connection of Delivery Processing to Checks in SAP GTS 

Purpose

Extended Warehouse Management (EWM) uses the compliance check and letter of credit check from SAP Global Trade Services (SAP GTS) to check whether an outbound delivery can be delivered to a certain goods recipient.

The connection to SAP GTS means you can make use of the following checking criteria for your deliveries:

●      Checking criteria for the compliance check:

○       Sanctioned Party List

○       Embargos, for example, no exports from the USA to Cuba

○       Legal control, meaning licenses

For example, a product is only allowed to be exported in a certain quantity and to a certain goods recipient.

●      Letter of credit check: Check for whether letter of credit is still valid

The system performs the checks in the following cases:

●      When you or EWM generate an outbound delivery order.

●      If EWM changes certain fields in an outbound delivery order or outbound delivery, or you manually change certain fields (for example, address, partner, or delivery quantity) in an outbound delivery, EWM checks the outbound delivery order or the outbound delivery.

●      If you determined in Customizing that the outbound delivery is relevant for the legal control, EWM checks the outbound delivery before goods issue.

Prerequisites

●      In Customizing, you can define the item types for which EWM is to perform the checks:

○       Define a status profile for the checks, and do not set the Inactive indicator for the corresponding status type DGT GTS check. For more information, see the Implementation Guide (IMG) for EWM under Cross-Process Settings  → Delivery Processing  → Status Management → Define Status Profile.

○       Assign this status profile to an item type. For more information, see the IMG for EWM under Goods Issue Process  → Outbound Delivery  → Define Position Types for Outbound Delivery Process Using Wizard .

●      If you want the system to check outbound deliveries before goods issue, you must set the LegConGTS (GTS Compliance Check: Document Types Relevant for the Legal Control) indicator.

To do so, in Customizing for EWM choose Goods Issue Process → Outbound Delivery → Define EWM-Specific Settings for Document Types.

●      In the outbound delivery, a letter of credit number from the preceding document exists as a reference document. Only in this instance does EWM perform a letter of credit check.

●      If you are working with direct outbound delivery orders, no data from a preceding document, such as an SAP ERP outbound delivery, is available. As EWM requires the sales organization, you can define it in Customizing for EWM for the corresponding checks. To do so, in Customing for EWM choose Interfaces → GTS Integration → Assign Sales Organization to Warehouse Number. You can also specify the sales organization manually on the user interface for the outbound delivery order.

Process

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       1.      EWM prepares the data in the outbound delivery for checks and calls SAP GTS.

In the standard system, EWM calls the checks for both outbound delivery orders and for outbound deliveries.

If you are working with direct outbound delivery orders, no data from a preceding document is available in EWM.  For this reason, EWM performs restricted checks only. EWM does not perform a letter of credit check or a check for licenses for direct outbound delivery orders.

If you are working with kit to stock, EWM does not perform any checks in SAP GTS.

       2.      SAP GTS performs the checks and returns a status.

○       If SAP GTS checks for the outbound delivery order contain errors, SAP GTS returns the relevant status. EWM sets the status GTS Check/Technical Error or GTS Check/Check, NotOK, and does not create an outbound delivery for this outbound delivery order.

○       If SAP GTS checks for the outbound delivery contain errors, SAP GTS returns the relevant status. EWM sets the status GTS Check/Technical Error or GTS Check/Check, NotOK, and does not permit a goods issue posting for this outbound delivery.

If you have the required authorization, you can remove a GTS lock. However, we recommend that you accept the decision from SAP GTS to avoid corrupting any check criteria. If, as an administrator, you want to reset a GTS lock, on the SAP Easy Access screen, choose Extended Warehouse Management → Delivery Processing → Outbound Delivery → Maintain Outbound Delivery.

For more information about SAP GTS, see the SAP Library under SAP xAPPs → SAP Global Trade Services.

If you use SAP Customer Relationship Management (SAP CRM), you can perform the checks for the corresponding sales order there.

To do so, set the GTS Relevance indicator for the transaction type and the item type in Customizing for CRM. For example, you perform these steps for the business transaction category Sales. For more information, see the IMG under Customer Relationship Management → Transactions → Basic Settings → Define Transaction Type or Define Item Type.

If you require the checks in your scenario, we recommend that you perform it in both systems (EWM and CRM), or you do not perform it in either system.