Checking the Best-Before Date or Expiration Date 

Use

If you receive an inbound delivery and the minimum shelf life expiration date is specified, Extended Warehouse Management (EWM) checks the best-before date or expiration date in the inbound delivery with the minimum remaining shelf life. You can check, reset, or, if necessary, manually overwrite the inspection result.

Integration

●      EWM only performs this check for inbound deliveries.

●      The status for the best-before date or expiration date affects the entire status of a delivery item (see "Features").

Prerequisites

●      In Customizing for EWM, you have defined whether EWM is to include the validation of the best-before date or expiration date in the settings for delivery. You have also defined the settings for checking the best-before date or expiration date in the batch handling. For more information, see the Implementation Guide (IMG) for EWM under Cross-Process Settings → Batch Management  → Make Setting for Delivery.

●      In Customizing for EWM in Status Management, you have set the status type DSL Ck Remaining Shelf for the delivery item to active. That means you have not set the Inactive indicator. For more information, see the IMG for EWMunder Cross-Process Settings → Delivery Processing  → Status Management  → Define Status Profiles.

Features

If EWM generates an inbound delivery, it checks the best-before date or expiration date according to the Customizing settings in EWM. If the check is positive, that is, if EWM does not block any delivery item, you can post the goods receipt, and EWM generates the related warehouse tasks. EWM performs this check in the following cases:

●      If you change the best-before date or expiration date of a delivery item

●      If you select  Check on the user interface of the inbound delivery

●      If you select the arrow  on the right-hand side of the  In Yard icon and then select Set Status

Based on the inspection results, EWM sets the status for the status type DSL Ck Remaining Shelf. You can check or reset the inspection result. If the check is negative, you can accept the result despite this before you book the goods receipt.

You can use the Business Add-In (BAdI) /SCWM/EX_DLV_BATCH_SLED_VAL BAdI: Check Best-Before Date/Expiration Date to determine in detail within batch management when a check of the best-before date or expiration date is to occur. For more information, see the BAdI documentation.

You can use the BAdI /SCWM/EX_DLV_BT_VAL_DATE_WE BAdI: Select Comparison Date for BBD Check at GR to change the determination of the date for the check on the best-before date or expiration date. For more information, see the BAdI documentation.

Checking Best-Before Date or Expiration Date, Goods Receipt Posting and Warehouse Tasks

You check the products that have been delivered directly on site, perform changes for the best-before date or expiration date if necessary, and post the goods receipt.

If EWM sets the status Not OK for the check of the best-before date or expiration date, the delivery item is inconsistent. You cannot post a goods receipt for this delivery item. However, you can manually approve the check and accept the best-before date or expiration date. EWM sets the status OK, manually for the check.  You can post the goods receipt.

If you have mistakenly executed the check on the best-before date or expiration date for an incorrect delivery item, you can manually reset the status of the check for this delivery item.

Checking Best-Before Date or Expiration Date in the Warehouse Management Monitor

You can specify a reference date in the Warehouse Management Monitor and display the stock whose best-before date or expiration date allows no further use in a regular stock removal process. For example, EWM displays the stock whose best-before date or expiration date no longer provides the agreed number of days before reaching this date. This includes critical situations concerning the latest delivery date and the best-before date or expiration date. On the SAP Easy Access screen, choose Extended Warehouse Management → Monitoring → Warehouse Management Monitor, and in the navigation structure, choose Stock and Bin → BBD/Expiration Date Overview. As a minimum, specify your reference date; that is, the best-before date or expiration date or the latest delivery date. You can also specify additional selection fields; for example, a storage bin or a transportation unit. You can also exclude stock that is assigned to a storage bin, a resource, or a transportation unit. EWM displays the associated stock, and you can manually assign a new stock type to this to execute, for example, a scrapping. Select the stock and choose the arrow  on the right-hand side of the  More Methods icon, and then Change Stock Type.

Activities

If you want to manually approve or reset the check, you can, for example, perform one of the following options:

●      For manually approving or resetting within the inbound delivery, on the SAP Easy Access screen, choose Extended Warehouse Management → Delivery Processing → Inbound Delivery → Maintain Inbound Delivery. Display the inbound delivery in the list view, and choose the arrow  on the right-hand side of  BBD/Tolerance and Approve BBD Violation or Reset BBD Violation.

●      For manually approving or resetting within the physical goods receipt, on the SAP Easy Access screen, choose Extended Warehouse Management → Delivery Processing → Inbound Delivery → Physical Goods Receipt. Display the inbound delivery in the list view and choose the arrow  on the right-hand side of  Blocked Status and Approve BBD Violation or Reset BBD Violation.