Using Expected Goods Receipts (SAP Library

Using Expected Goods Receipts

Use

You do not want to use an advanced shipping notification in one of the following instances:

● For a purchase order or purchase order item

● For a production order or production order item

In this case, you can use the expected goods receipt to copy data from a purchase order, production order or corresponding item to an inbound delivery.

You can also copy single delivery items from an expected goods receipt to an existing inbound delivery. For example, a vendor still has space on his vehicle, and sends you more products than he or she has specified in the advanced shipping notification.

Integration

You usually schedule report /SCWM/ERP_DLV_DELETE so that Extended Warehouse Management (EWM) requests new expected goods receipts from SAP ERP. You use these expected goods receipts as templates to generate an inbound delivery in EWM manually.

In exceptional circumstances, you can also use report /SPE/INB_EGR_CREATE in SAP ERP to generate an expected goods receipt. SAP ERP informs EWM about this, and EWM generates an expected goods receipt as well.

Prerequisites

● You have scheduled report /SCWM/ERP_DLV_DELETE. This report deletes the existing expected goods receipts in EWM and requests new expected goods receipts from SAP ERP for a time period that must be entered.

● If you want to work with expected goods receipts, you have allowed manual generation of single delivery items in Customizing for EWM, under Goods Receipt Process → Inbound Delivery → Manual Settings → Define Item Types for the Inbound Delivery Process.

● You have made the required settings for the expected goods receipt in Customizing for EWM:

Goods Receipt Process → Expected Goods Receipt →

○ Use Wizard to Define Document Types for Expected Goods Receipt

○ Use Wizard to Define Item Types for Expected Goods Receipt

○ Define Allowed Item Types for Expected Goods Receipt

○ Define Document Type Determination for Expected Goods Receipt

○ Define Item Type Determination for Expected Goods Receipt

● In Customizing for EWM, you have defined the document type determination and item type determination for the inbound delivery that EWM is to create:

Goods Receipt Process → Inbound Delivery →

○ Define Document Type Determination for Inbound Delivery Process

○ Define Item Type Determination for Inbound Delivery Process

● You have defined the required profiles for the document type and item type in Customizing for EWM, under Cross-Process Settings → Delivery Processing.

● You have defined the integration with SAP ERP for expected goods receipt in Customizing for EWM under Interfaces → ERP Integration → Delivery Processing.

Note

You can use BC Set /SCWM/DLV_EXPGR Delivery Processing in EWM - Expected Goods Receipt to make the Customizing settings described above.

● You have authorization for the activity for creating inbound deliveries from an expected goods receipt for authorization object EWM Warehouse Request, or general authorization for creating inbound deliveries manually. On the SAP Easy Access screen, choose Tools → Administration → User Maintenance → Role Administration → Roles, and check the settings for your role.

Features

If you are not using an advanced shipping notification in the purchase order for your delivered products, the following options are available to you for generating an inbound delivery:

● You generate an inbound delivery in SAP ERP. You send this to EWM, so that you can execute further goods receipt process steps.

● You generate an expected goods receipt as a template document locally in EWM, which you can use to generate an inbound delivery manually.

● You switch to SAP ERP from the user interface in EWM to generate an inbound delivery. You use Business Add-Ins (BAdIs) /SCWM/EX_DLV_ERP_CALL and /SCWM/EX_DLV_ERP_CALL_CTRL to define whether you generate an inbound delivery in SAP ERP or locally in EWM. On the SAP Easy Access screen, choose Extended Warehouse Management → Delivery Processing → Inbound Delivery → Maintain Inbound Delivery.

● You choose the user interface for the inbound delivery in EWM, and specify the required delivery data without SAP ERP checking this data with the data of the open purchase order.

If you are not using any inbound deliveries in the production for your delivered products, the following options are available to you for generating an inbound delivery:

● You generate an expected goods receipt as a template document locally in EWM, which you can use to generate an inbound delivery manually.

● In EWM, you choose the user interface for the inbound delivery, and specify the required delivery data.

If you are using an expected goods receipt to generate an inbound delivery manually in the purchase order or production, this has the following advantages:

● You can execute the goods receipt process steps in one system only, namely EWM.

● If SAP ERP is temporarily unavailable, you can still execute the goods receipt process steps.

● You generate an inbound delivery whose data has been checked by both SAP ERP and EWM. This enables you to make sure that you post goods receipt in SAP ERP as well.

● As the expected goods receipt is based on the data of the open purchase order or open production order, you can use the expected goods receipt as a preview of the goods receipt.

Actions for Expected Goods Receipts

● You can generate or delete an expected goods receipt.

An expected goods receipt is a temporary document. When EWM no longer requires it, the system deletes the expected goods receipt. You cannot archive the expected goods receipt. When EWM deletes an expected goods receipt, the system makes SAP ERP redefine the expected goods receipts that are still open.

As the expected goods receipt only acts as a template for copying existing data, you cannot change any of this data. In the related inbound delivery, however, you are able to change the data as in an inbound delivery with a preceding document, such as changing the quantity.

If you want to delete one or more expected goods receipts, use report /SCWM/ERP_DLV_DELETE.

Note

EWM does not update the expected goods receipt and does not offset the quantity for the expected goods receipt. In addition, EWM does not show you the expected goods receipt in the document flow of the inbound delivery.

● EWM uses the delivery items of the expected goods receipt to calculate the expected workload (see Workload in Goods Receipt).

● In the Manual indicator in the header data of the inbound delivery, if the value is set to Y for Generated Manually with Predecessor, this tells you whether EWM has generated an inbound delivery from an expected goods receipt.