Funds Management (PSM-FM)

Technical Data
Technical Name of Business Function	PSM_FM_CI_1
Type of Business Function	Enterprise Business Function
Available as of	SAP Enhancement Package 3 for SAP ERP 6.0
Technical Usage	Public Sector Accounting
Application Component	Funds Management (PSM-FM)
Business function that you have to activate additionally	Public Services EA-PS (Enterprise Extension)

You can use this Business Function to use several new standardized function that improve integration of Funds Management (FM) with other components such as Materials Management (MM), Controlling (CO) or the Project System (PS). The improved integration simplifies and speeds up the setting up of the sytsem as well as the daily usage of business processes. It reduces the total cost of ownership (TCO).

This business function provides:

Support with the automatic creation or changing of master data in Funds Management
Derivation of FM master data through improved characteristics of the Funds Management derivation tool (transaction FMDERIVE)
Rule-based account assignment distribution during the transfer of time recording data to the Project System and Controlling
Improved layout options in the budgeting transactions of BCS and saves time by using budget type groups.
Improves integration of Materials Management with the option of running checks on the materials reservations.
Replacement of manual processes with the data transfer to the Budget Control System (BCS)
Option of statistical flagging and posting of business process

Prerequisites

You must fulfill the following prerequisites before you can use the functions contained:

You have activated Enterprise Extension Public Services EA-PS.
You have activated the business function PSM-FM, Account Assignments.
You use the components Public Sector Management with Funds Management (PSM-FM), Controlling (CO) and/or the Project System (PS).
You have made the necessary settings in Customizing.
For more information, see the release information PSM_603_FM_CI_1_M and in the linked release information on the individual functions.

Type of component	Component	Is only needed for the following functions
Software Component	EA-PS 603

Features

Attachment for Funds Management account assignment elements (FM Master Data)

With the report Automatic Creation of FM Master Data (RFFMMD_AUTOCREATION) you can create Funds Management master data (commitment item, funds center, and funded program) from FI or CO account assignment elements or change existing FM account assignments.

The following source data is possible for this:

for commitment items: G/L accounts or cost elements
for funds centers: For cost centers, internal orders or WBS elements
for Funded programs: For internal orders or WBS elements

The following prerequisites must also be fulfilled:

For the source (G/L accounts, internal orders, cost types, or WBS elements) master data was created.
The FM derivation tool (FMDERIVE) is set up in such a way that the target FM master data object is derived from the corresponding source objects. The report derives the name of the target object using the FM derivation tool based on the source object.
The combination of source and target master data objects has rules defined to derive the attributes of the target master data object.
Choose the attribute derivation to call all attributes of the FM master data object.

Note
Note that you must continue to maintain hierarchies manually.

End of the note.

The report creates FM master data commitment item, funds center, or funded program. You can run the report in test mode and then decide whether you want to allow attributes of existing FM account assignments to be overwritten.

New functions of the account assignment tool FMDERIVE in Funds Management

With the Funds Management derivation tool FMDERIVE you can now define derivation strategies for which groups (sets) of cost centers, cost elements, internal orders, and WBS elements are possible as source parameters.
With report Update FM Derivation Rules in Accordance with Group Change (RFFM_ENH_DERIVATION_TOOL) you can reconstruct the rules for the derivation strategies in which groups occur as source parameters with your values if the values of the groups have changed.
Several users can now work on different rules for the same derivation strategy at the same time. Prerequisite for this is that the derivation rules differ in at least one of the values of the source account assignment.

Rule-based account assignment distribution with the transfer of time recording data to the Project System and Controlling

With the existing rule-based account assignment tool you can now generate a rule-based distribution of account assignments with the transfer of time recording to the Project System and Controlling.

You define rules which stipulate the distribution of the account assignment (COBL object) entered on the receiver object originally in time recording for the transfer. As a result you can generate several lines with different account assignments.

Budgeting

You can now change additional fields in the budget documents before and after you post a document. The changes are recorded in a change log. Before posting you could only change texts fields of preposted documents until now. To change fields, you must enter the whole document again.

In the budgeting workbench you have the following functions available in the ABAP List Viewer (ALV). You can also display or hide automatically generated lines for a budget document. The layout for the sender and receiver transactions in the budgeting workbench have been improved. Until now you had to enter certain data twice for budget postings.

You can now use budget type groups to configure budget transactions that the configuration makes quicker as when using budget types in the past.

Materials Management Integration (MM)

Through the integration of Materials Management with FM, you can check the budget when you request materials that are not in the warehouse. The new function defines a funds reservation in the background when the materials reservation is posted. If there is not enough budget, the availability control issues the correct message to the user.

This function supports Public Sector customers that perform the earliest budget checks possible and must create budget reservations.

Plan data transfer to Budget Control System (BCS)

The existing plan data transfer from Controlling to BCS was enhanced. You can now also choose RE objects.

This makes a manual process unnecessary. You can now transfer the planned data for RE objects in CO to BCS using the enhanced report for the plan data transfer as the basis.

Note that you can only use this function if you have activated flexible Real Estate Management. Otherwise no data is provided.

Statistical business processes in Activity-Based Costing

You can now flag statistical business processes as statistical as you can internal orders or WBS elements. If you post a document with CO integration, you can post a statistical business process (with CO value type11) parallel to the actual cost object (with CO value type 04) .

The transactions for creating, changing, and displaying business processes (CP01, CP02 and CP03) were enhanced with an indicator for controlling statistical business processes.