HCM, Administrative Services 02

Technical Data
Technical Name of Business Function	HCM_ASR_CI_2
Type of Business Function	Enterprise Business Function
Available as of	SAP enhancement package 4 for SAP ERP 6.0
Technical Usage	Human Capital Management
Directly Dependent Business Function Requiring Activation in Addition	HCM, Administrative Services 01 (HCM_ASR_CI_1)

You can use this Business Function to activate the following functions that are available for HCM Processes and Forms:

New functions in Design Time Tool (DTT) that allow you to start processes for multiple employees, start organizational processes, start processes without employee selection
New sample processes
For more information, see the Release Note HCM_ASR_CI_2: Sample Processes for HCM Processes and Forms (New) — PA_AS_604_HCMASR2_PR and SAP Library under SAP ERP Central Component Human Resources Personnel Management (PA) HR Administrative Services (PA-AS) HCM Processes and Forms Sample Processes in HCM Processes and Forms .
New Business Package for HR Administrator 1.41
The following new services are available:
- HCM Process Overview
- Start Process for Employee
- Start Process for Multiple Employees
- Search Employee Processes
- Open Employee Processes
- Start Organizational Process
- Search Organizational Processes
- Open Organizational Processes

Additional Services for Self-Services

The following new self-services are available for managers:

Services for the Business Package for Manager Self-Service 1.41
- Employee-Related Process Overview
- Start Process for Employee
- Start Process for Multiple Employees
- Organization-Related Process Overview
- Start Organizational Process
- Search Organizational Process

Prerequisites

You have installed the following components as of the version mentioned:

Type of Component	Component	Is Needed Only for the Following Features
Software Component	EA-HR 604
Application Component	HR Administrative Services (PA-AS)
Portal Content	As of Business Package for HR Administrator 1.41 As of Business Package for Manager Self-Service 1.41

You have activated the Business Function HCM, Administrative Service 01 in your ERP system.
You have made the Customizing settings mentioned in the Release Notes.

Additional Services for Self-Services

The following prerequisites apply to the self-services:

To use the services for managers, you must have integrated the appropriate portal pages and iViews into the Manager Self-Service 1.41 portal role of the Business Package for Manager Self-Service 1.41.

For more information, see Release Note HCM_ASR_CI_2: Services for Manager Self-Service (New) — PA_AS_604_HCMASR2_SS.

Features

There are new functions available in the Design Time Tool for starting processes:

It is possible to start a process for multiple employees at the same time, entering data for all employees in table format and generating process instances for each employee if workflow is necessary.
This saves time and effort, as you only have to perform the start process step once for all employees. There is a function available, Set Values for Selected Employees, which allows you to enter a piece of data for several employees at once. This helps to ensure that data is consistent for all employees.

For more information, see Mass Processes and Fast Data Entry.
It is possible to start processes for object types other than employee. You can start a process for the object types job, position, or organizational unit. You are not restricted to the object type employee, which makes process execution more versatile.

Example
It is necessary to create a new position.

You use the object type Position to start the process. This allows you to create and execute processes where a specific object is involved, instead of a specific employee.

End of the example.

For more information, see Creation and Configuration of Organizational Processes.
It is possible to start a process without selecting an employee first.

Example
You need to make a bonus payment to an employee, but you do not have employee information. If it is necessary to start this process as soon as possible, you can select the Skip Employee Selection checkbox. A later agent in the process can assign the employee details.

End of the example.

This speeds up the execution of a process where the first agent does not have employee details available.

For more information, see Process Start Without Employee Selection.
There is a new container element notify_via_mail available, which allows you to send an e-mail to the next agent involved in a process advising them that there is a work item to be executed. This ensures that work items are executed as soon as possible, avoiding delays in a process because agents have not checked their worklist for work items. See Customizing for Personnel Management by choosing HR Administrative Services Configuration of Forms/Processes Process Configuration Enhanced Messages Enhanced Notifications of SAP Business Workflow .
For more information, see E-Mail Notification.
There is a new container element BUSINESS_STATUS available, which allows you to display the business status for a process alongside the processing status in the process browser. The business status can be customized in the back-end system in Customizing for Personnel Management by choosing HR Administrative Services Configuration of Forms/Processes Process Configuration Set Up Processes Maintain Business Status . You can specify the text that you want to appear for a particular step status, providing more detailed information for the next agent in the process.
For more information, see Business Status.
The following new services are available in the Business Package for HR Administrator 1.41:
- HCM Process Overview allows you to view all employee and organization-related processes that are in progress or completed on one screen.
- Start Process for Employee allows you to start processes for an employee and maintain data for that employee.
- Start Process for Multiple Employees allows you to start a process, with or without workflow, for more than one employee at the same time.
- Search Employee Processes allows you to search for employee processes that are in progress or completed.
- Open Employee Processes allows you to view all open employee processes together on one screen.
- Start Organizational Process allows you to start processes for object types job, position, and organizational unit.
- Search Organizational Processes allows you to search for organizational processes that are in progress or completed.
- Open Organizational Processes allows you to view all open organizational processes together on one screen.
For more information, see SAP Library under SAP ERP Central Component Human Resources Personnel Management (PA) HR Administrative Services (PA-AS) HR Administrator Business Package for HR Administrator 1.41 HR Administrator 1.41 .

Additional Services for Self-Services

Manager Self-Service
In the Business Package for Manager Self-Service, new services are provided under the workset Team:
- Start Process for Employee allows you to start a process for an employee and maintain data for that employee
- Start Process for Multiple Employees allows you to start a process, with or without workflow, for more than one employee at the same time.
- Employee-Related Process Overview allows you to view all employee processes, which are processes started with object type employee, along with the status of those processes.
There is a new workset Organization, with new services provided for the manager:
- Start Organizational Process allows you to start processes for object types job, position, and organizational unit.
- Search Organizational Process allows you to search for organizational processes that are in progress or completed.
- Organization-Related Process Overview allows you to view all organization processes, along with the status of those processes.

For more information, see documentation for worksets Team and Organization in SAP Library under Start of the navigation path Roles Next navigation step Business Packages (Portal Content) Business Package for Manager Self-Service 1.41 Manager Self-Service 1.41 End of the navigation path .